Office Coordinator (Women's Apparel)

Company Overview: Our client is a luxury women's apparel brand.Role Overview: The Office Coordinator will be responsible for ensuring the smooth and efficient operation of the office. This role will manage administrative processes, coordinate vendors and facilities, support internal teams, maintain office resources, and assist with ongoing projects and technology initiatives.Office Coordinator Responsibilities:Own the office calendar and publish changesAssist with day-to-day office administration and operationsEstablish and maintain controls, processes, tools, and vendor resourcesManage reception responsibilities, including couriers, deliveries, and packagesUpdate policies, processes, and procedures in the employee handbook and factory guidebookRun errands to Midtown suppliers as neededWork closely with Online to ensure customer service inquiries are responded to dailyWork closely with the HR Manager on system updates, data entry, and ordering suppliesPrepare for weekly calls and meetings, including notetaking and recappingPull all statements into a workbook file at the end of each monthHandle and coordinate repairs and maintenance, vendors, security systems, phones, and related office servicesBook training and certifications for the teamSupport AI implementation by updating training tools and coordinating training sessionsOffice Coordinator Qualifications:College education or 1–2 years of relevant professional experienceStrong Excel skills requiredExperience with Claude, Shopify, or NetSuite is idealStrong ability to follow direction and implement functions, processes, and procedures