Office Manager - CFA SLO

CFA is seeking a motivated, organized and social-justice oriented candidate to become the Office Manager / Administrative Assistant for the CFA San Luis Obispo Chapter. The Office Manager / Administrative Assistant is supervised by the campus Field Representative and will work in coordination with the CFA San Luis Obispo Executive Board, which organizes and represents approximately 1800 faculty, librarians, counselors and coaches at San Luis Obispo State University. The ideal candidate will be committed to our mission, have previous experience or interest in unions or advocacy organizations, and enjoy working in an organization that amplifies the voices of its members to improve the working and learning conditions of faculty and students.General SummaryThe Office Manager/Administrative Assistant is a non-exempt part-time position. This position is a union-represented position by the California Higher Education Staff Union (CHESU). For union information, contact Craig Flanery at cflanery@calfac.org.The position ensures that the California Faculty Association’s (CFA) campus office operates smoothly by performing office and supporting work for the chapter and the maintenance and tracking of data. Overall, the position will support and help add capacity to the San Luis Obispochapter’s well-functioning and ongoing priorities and campaigns.Rate of Pay: $20-25 an hour, based on experience and qualifications.Hours Per Week: 10-15 hours per week, with scheduling flexibility between 9:00 AM-5:00 PM Monday-Friday and some need outside regular office hours for special meetings and events. Application Due Date: Applications will be reviewed immediately. Applications will be accepted on a rolling basis until position is filled. Qualifications

• Previous experience or strong interest in unions and/or advocacy organizations, and commitment to anti-racism and social justice. Experience in higher education is a plus.
• Must demonstrate discretion in handling sensitive and confidential information.
• High school diploma or equivalent.
• Typing proficiency of 50 wpm.
• Proficiency in all Microsoft Office applications.
• Two (2) years of secretarial or clerical experience, or equivalent experience, preferredJob Functions and Essential DutiesCommunication with Members
• Processes phone and email inquiries, which typically involves referring questions to CFA staff or chapter leaders. As needed, schedules appointments or refers inquiries to the Chapter President, Faculty Rights Chair(s), Field Representative or other CFA leaders.
• With training, answers general faculty questions accurately and professionally (regarding the organization, membership, benefits, etc.).
• Provides exceptional service to members by greeting all visitors and providing a welcoming office environment, including a clean, well-organized work environment.Office Organization and Administrative/ Clerical Duties
• Orders and maintains office supplies. Keeps equipment operational by reporting issues to leadership and scheduling service calls.
• Coordinates occasional special projects. Interacts with Campus staff and administrators as needed, relating to IT, room scheduling, delivery and logistical needs.
• Creates and updates chapter calendar of activities and maintains activity logs. Sends calendar invites and zoom meeting links for all Chapter meetings.
• Handles all incoming and outgoing mail; receives/distributes mail to CFA staff/leaders.Maintenance of Data and Records
• Compiles and maintains accurate chapter databases, membership database, and lists (e.g., Executive Board, department representatives, department chairs, etc.).
• Assists Chapter Treasurer with the maintenance of the chapter's financial records, including paying chapter bills, sending copies of receipts to central office and filing reports.
• Gathers and archives important information, for instance from CFA events and functions.Social Media and Communications Support (extent based on experience and expertise)
• With support, prepares, sends and/or distributes chapter communications, including but not limited to correspondences, fliers, magazines, newsletters, news alerts and/or calendars.
• Updates and assists with chapter website and social media. Supports drafting, formatting and distribution of emails, including via publishing and email software (i.e. Delivra).
• Occasionally assists in the development and preparation of presentation and campaign material, including flyers. Updates and maintains the CFA bulletin boards.
• These tasks are mostly processing ones, and do not carry an expectation of creative expertiseSupport CFA Chapter with Ongoing Priorities, Projects and Campaigns Develops and maintains productive relationships with CFA leaders, members, interns & staff. Attends bi-monthly Executive Board meetings and other meetings, workshops and actions as needed. Supports Field Representative and Chapter leaders with ongoing projects and priorities. Other duties as assigned. Support with logistics for in-person meetings, rallies and other actions/events, including onsite support. For instance, assists CFA staff and leaders with arranging the space/location, food/drinks, preparing/copying materials, setting and cleaning up, and providing administrative support for the meeting. The ideal candidate will have the following knowledge, skills and abilities: Ability to follow verbal/written instructions. Attention to detail and problem-solving skills. Ability to work independently and under general supervision to meet required tasks/duties. Ability to handle multiple projects simultaneously. Effective organization and time management skills. Ability to work collaboratively and strategically in a team environment. Ability to communicate effectively and professionally, including with the public, students, administrators, and CFA members, officers, interns and staff. Ability to learn and communicate CFA organizational structure and policies. High level of integrity and trustworthiness. Ability to handle sensitive and confidential information. Knowledge and skill in operating office and technological equipment/software (e.g. word, excel, publisher, web browsers, etc.). Proficiency or ability to learn and utilize all necessary office equipment including computers, copier, scanner, and phone system. Ability to text, video chat (i.e. Zoom) and use email. Willingness to learn about CFA’s project management, database and communication systems, including setting-up distribution lists. Ability to lift 25 lbs. (subject to reasonable accommodation).