Office Manager

Office Manager (with Marketing duties)Reports to: DirectorsLocation: Liverpool Street, LondonContract type: Permanent, full-time (5 days in office)Hours: 8am – 5pm (Monday to Friday)About The PositionWe're looking for a proactive, highly organised Office Manager to keep our London office running smoothly day to day. This is a varied, hands-on role covering everything from office administration and new starter set-up to travel booking and supporting our team with client pitch presentations.This is a permanent position. However, one element of the role (managing our LinkedIn and Instagram posting and assisting with pitch decks and presentations) is a temporary responsibility covering maternity leave and will hand back to the returning team member in due course.Key responsibilitiesOffice Management Keep the office running smoothly day to day, acting as the first point of contact for all office-related mattersManage the weekly food/grocery shop and general office supplies, keeping the kitchen and communal areas well stockedLiaise with building management, cleaners, and suppliers as neededMaintain a well-presented, organised and welcoming office environmentPeople & OnboardingCoordinate the set-up of new starters - desk, equipment, access, and a smooth first-day experienceWork closely with our external IT support company to arrange equipment, logins, and troubleshoot day-to-day IT issuesSupport with general HR-adjacent office administration as requiredTravel booking Book travel for the wider team, including flights, transport (trains/taxis/car hire) and hotelsManage travel logistics to ensure cost-effective, well-organised trips, keeping itineraries and confirmations organisedPresentations & Client support Design and put together polished presentations to support client pitches, working closely with the team on content and structureEnsure all materials are on-brand and professionally presentedSocial Media Post to the company's LinkedIn and Instagram pages approximately 1–2 times per week, following the established brand tone, style and content themesThis responsibility is temporary and will be handed back once the returning team member is back from maternity leave, full training and a handover guide will be providedGeneral Provide broad day-to-day support across the office wherever it's needed — this role covers a wide range of tasks beyond those listed aboveProactively identify ways to improve office processes and efficiencyAbout You Previous experience in an office management, administration, or marketing role.Highly organised with strong attention to detail and the ability to juggle multiple prioritiesConfident communicator, comfortable liaising with external suppliers (IT, travel providers, building management)Competent with presentation software (e.g. PowerPoint & InDesign & Canva) and comfortable putting together professional client-facing materialsHappy to pick up new responsibilities, including a temporary period of managing our social media - with a can-do, flexible attitudeDiscretion and reliability - this role touches a lot of the day-to-day workings of the business