Office Manager

Company Description Fultech Solutions, Inc. is a full-service residential and commercial electronics integration and automation company with specialized, certified divisions serving each market’s unique needs. The company delivers high-end home theaters, distributed audio/video, and comprehensive smart home systems that control features such as pools, spas, waterfalls, HVAC, CCTV, and hidden TVs. Its 12,000 sq. ft. appointment-only model home and commercial showroom in Jacksonville, FL showcase state-of-the-art building and automation technologies. Commercial services include advanced boardrooms, AV systems, video and teleconferencing, digital signage, and Building Management Systems (BMS) for projects of any size. With over 15 years of proven experience, Fultech is nationally recognized, award-winning, and has been featured in multiple industry publications, including recognition as CEA’s Integrator of the Year in 2011.Role Description The Office Manager/Bookkeeper is a full-time, on-site role based in Jacksonville, FL, responsible for ensuring smooth daily office operations and accurate financial recordkeeping. This role manages front-office functions, including handling phone calls, greeting visitors, organizing schedules, coordinating meetings, and maintaining office supplies and equipment. The Office Manager/Bookkeeper processes accounts payable and receivable, reconciles bank and credit card statements, prepares invoices, supports payroll activities, and assists with financial reporting. The role also responds to customer inquiries, supports project documentation, maintains organized filing systems (physical and digital), and collaborates with leadership to improve administrative processes and compliance with company policies. This position requires strong attention to detail, reliable follow-through, and the ability to prioritize multiple tasks in a fast-paced technology environment.QualificationsCandidates should possess strong Customer Service and Communication skills to interact professionally with clients, vendors, and team members.Candidates should possess Office Administration and Administrative Assistance skills to manage scheduling, documentation, filing, and day-to-day office workflows.Candidates should possess proficiency with Office Equipment and standard office software (e.g., MS Office, email, calendars) to support smooth operations.Candidates should possess solid bookkeeping skills, including experience with QuickBooks Desktop Pro, accounts payable/receivable, reconciliations, invoicing, and familiarity with accounting software.Relevant qualifications include strong organizational and time-management abilities, attention to detail, discretion with confidential information, and prior experience in an office manager or bookkeeping role.Additional beneficial qualifications include experience in the technology, construction, or integration industries, knowledge of project-based billing, and a high school diploma or equivalent; post-secondary education in business, accounting, or a related field is a plus.