Office Manager

About the Role:We are seeking a highly organized, proactive, and professional Office Manager (Arabic Speaker) to support the Head of Facilities Management and oversee the day-to-day administrative and office operations within our Facilities Management business. The ideal candidate will serve as the central point of coordination for office administration, executive support, stakeholder communication, and operational reporting while ensuring the smooth functioning of the FM department.This role requires strong organizational skills, the ability to manage multiple priorities, and excellent communication skills in both Arabic and English.Key Responsibilities:Office & Administrative ManagementOversee daily office operations and ensure an efficient, professional, and productive work environment.Manage office administration processes, policies, records, and documentation.Coordinate office supplies, vendor contracts, equipment maintenance, and support services.Ensure compliance with company procedures, health & safety requirements, and operational standards.Executive SupportProvide comprehensive administrative support to the Head of Facilities Management.Manage calendars, meetings, travel arrangements, and business correspondence.Prepare meeting agendas, presentations, reports, and minutes of meetings.Follow up on action items and ensure timely completion of departmental deliverables.Coordination & Stakeholder ManagementAct as a liaison between the Facilities Management department and internal/external stakeholders.Coordinate with clients, service providers, government authorities, and business partners as required.Facilitate effective communication across departments and project teams.Support client meetings, site visits, and business review sessions.Reporting & DocumentationPrepare departmental reports, dashboards, and operational summaries.Maintain accurate records of contracts, service agreements, employee documentation, and departmental budgets.Monitor and track departmental KPIs, projects, and action plans.Ensure proper document control and filing systems are maintained.Financial & Procurement SupportAssist in tracking departmental budgets, invoices, purchase requests, and payments.Coordinate procurement activities and vendor onboarding documentation.Support cost control initiatives and administrative expense monitoring.Team SupportCoordinate employee onboarding, inductions, training schedules, and internal communications.Support workforce scheduling, attendance monitoring, and leave coordination within the department.Organize departmental events, meetings, and engagement activities.Requirements:EducationBachelor's Degree in Business Administration, Management, Facilities Management, or a related field.ExperienceMinimum 5+ years of experience in Office Management, Executive Administration, or Administrative Operations.Experience within the Facilities Management is highly preferred.Experience supporting senior leadership or department heads.Skills & CompetenciesFluency in Arabic and English (spoken and written) is mandatory.Strong administrative and organizational skills.Excellent communication and stakeholder management abilities.Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).Strong reporting, documentation, and presentation skills.Ability to handle confidential information with discretion.Excellent time management and multitasking capabilities.Detail-oriented with strong problem-solving skills.