Office Manager

Job Description – Office ManagerJob Title: Office ManagerLocation: Saudi ArabiaJob PurposeThe Office Manager is responsible for managing the day-to-day administrative operations of the office and ensuring a professional, organized, and efficient working environment. The role oversees office administration, facilities, supplies, vendors, employees' administrative requirements, and coordination with internal and external stakeholders.Key Responsibilities1. Office AdministrationManage the daily administrative operations of the office.Ensure the office is organized, clean, professional, and fully operational.Develop and implement administrative procedures and workflows.Coordinate internal meetings, appointments, and office activities.Manage incoming and outgoing correspondence and administrative documents.Maintain proper filing systems and office records.Ensure confidentiality of sensitive company and employee information.2. Facilities ManagementCoordinate office maintenance, repairs, cleaning, security, and other facility requirements.Follow up with maintenance and service providers to ensure timely completion of work.Monitor office equipment, furniture, utilities, and general facilities.Ensure compliance with health, safety, and workplace requirements.Coordinate office relocation, expansion, renovation, and workspace arrangements when required.3. Employee Administrative SupportSupport employees with general administrative requirements.Coordinate office access cards, parking, seating arrangements, and other workplace needs.Coordinate with HR, IT, Finance, and other departments regarding employee-related administrative matters.Support onboarding arrangements for new employees, including workstations, access, office equipment, and required administrative preparations.4. Meetings & EventsCoordinate internal meetings, workshops, conferences, and company events.Arrange meeting rooms, catering, equipment, transportation, and other logistical requirements.Coordinate VIP visits and business guests when required.Ensure all meeting and event arrangements are completed professionally and on time.8. Travel & Logistics SupportSupport business travel arrangements when required.Coordinate transportation, accommodation, and other administrative logistics.Assist management and employees with travel-related administrative requirements.9. Team ManagementSupervise administrative and office support staff when applicable.Assign duties and responsibilities and monitor performance.Prepare work schedules and ensure adequate coverage.Provide coaching and guidance to administrative team members.Conduct performance evaluations and recommend development opportunities.10. ReportingPrepare regular reports on office operations, expenses, facilities, vendors, and outstanding issues.Escalate operational problems and urgent matters to management.Provide recommendations to improve office efficiency and employee experience.Key Performance Indicators (KPIs)Office operational efficiency.Timely completion of administrative requests.Office maintenance and facility readiness.Employee satisfaction with administrative services.Vendor and service provider performance.Office expenses versus approved budget.Inventory accuracy and availability.Timely renewal of contracts, licenses, and service agreements.Successful coordination of meetings and company events.Compliance with company policies and procedures.Qualifications & ExperienceBachelor's degree in Business Administration, Management, Office Administration, or a related field.Minimum 5–8 years of relevant experience in office management or administration.Previous experience managing administrative teams is preferred.Experience in facilities, vendor, and service-provider management.Good knowledge of administrative procedures and office operations.Strong knowledge of Microsoft Office applications.Excellent communication and interpersonal skills.Strong organizational and time-management skills.Good command of English and Arabic is preferred.