Office Manager

Run the entire back office of a premium Dubai automobile workshop, with a full handover from the colleague who built the role over nine years. Our long serving colleague is moving on after nine years, and he is handing over properly. You would not be starting from a blank page - you would inherit a role someone spent nearly a decade building, with the person who built it showing you how it runs. This is a wide role. The money, the staff paperwork, the government renewals, the building itself. If you like owning your own territory and being the person management turns to when something needs solving, keep reading. One thing to know up front: this is a six-day role, Monday to Saturday, on site at our workshop. WHAT YOU WOULD OWN FINANCE AND PAYMENTS - 40%You are the link to our outsourced accountants. Supplier invoices, expenses and data for the monthly P&L, tax filing and audit. You work in Zoho Books, file every receipt to Google Drive, process customer card payments, reconcile settlements against bank credits, and keep the daily logs and sales reports accurate. You flag anything that looks wrong. PRO, HR AND PAYROLL - 35%You coordinate with our outsourced PRO on visas, renewals and cancellations. You track leave, days off, absences, air tickets, attendance and prepare end of service gratuity settlements, when required. Each month you prepare and verify the payroll and present it to management for approval. You keep us ahead of every renewal deadline, and you visit government offices in person when a matter needs a face rather than a portal. FACILITIES AND ADMIN - 25%You own the upkeep of the workshop - breakages, signage, painting, plumbing, electrical - and you bring in and supervise the contractors. You keep workshop equipment on its service schedule. Municipality inspections, the annual tenancy and Land Department rent, staff accommodation renewal, utilities, and every company license and document. WHAT WE NEED - Bachelor’s degree in Commerce, Accounting or Business Administration. A strong diploma plus the right experience also works.- 3+ years in the U.A.E in office management, administration or accounts, ideally somewhere you wore several hats- Hands-on U.A.E PRO experience. Visas, renewals, government portals.- Monthly payroll experience- Solid bookkeeping basics. You do not need to be a qualified accountant, the accounting is outsourced, but you need to be accurate to the decimal.- Zoho Books or similar, plus Excel or Google Sheets- You use AI tools in your actual work. ChatGPT, Claude, Copilot or similar, for drafting correspondence, summarizing documents and cutting time off routine admin. We want someone who looks for the faster way.- Valid U.A.E driving license- Fluent English- Attested certificates, or willingness to complete attestation- Genuinely trustworthy. This role handles payroll, customer payments and company documents. NICE TO HAVE - Automotive sector experience- Arabic for government dealings- Experience managing contractors- Experience working alongside an outsourced accounting firm or PRO provider WHO DOES WELL HERE Self-directed - nobody hands you a daily task list. Organized under variety - you can go from a payroll deadline to a broken sign to a supplier query in one morning without dropping anything. Calm with staff, contractors, officials and customers alike. And someone who documents things, so the next person can pick them up. WHAT YOU GET - A competitive salary, based on your experience- Employment visa, medical insurance, annual leave and air ticket per U.A.E Labour Law- A full nine-year handover- Real autonomy and direct access to senior management- Room to take on more as you establish yourself- A stable workshop with a long-standing team- Working week is Monday to Saturday, on site Please answer every screening question. Incomplete applications will not be reviewed.