Office Manager

Office Manager & Personal Assistant to the Director - 60%Employment: Part-Time, 60%Reports to: DirectorDriving Licence: RequiredOwn Car: Strongly preferredRole OverviewWe are looking for a highly organised, proactive, trustworthy, and flexible Office Manager & Personal Assistant to the Director.This is a varied and hands-on position combining office management, international travel coordination, executive assistance, and personal support to the Director.Alongside ensuring the smooth day-to-day operation of the office, the successful candidate will provide direct support to the Director with both professional responsibilities and selected personal and family-related arrangements.The role requires a high degree of discretion, flexibility, reliability, and confidentiality, as well as the ability to manage changing priorities and handle ad hoc requests independently.Key ResponsibilitiesOffice ManagementManage the day-to-day operation and organisation of the officeEnsure a professional, efficient, and welcoming office environmentCoordinate office supplies, equipment, maintenance, repairs, and external service providersLiaise with building management, suppliers, couriers, cleaning services, and other vendorsManage incoming and outgoing correspondence, deliveries, and documentationCoordinate meeting rooms, visitors, internal meetings, lunches, and company eventsMaintain office records, contracts, invoices, and administrative documentationSupport onboarding arrangements for new employees and international visitorsHandle general administrative and operational matters as requiredTravel ManagementCoordinate domestic and international travel for the Director and, where required, other members of the teamArrange flights, hotels, trains, transfers, rental cars, and accommodationPrepare and maintain detailed travel itinerariesCoordinate business and private travel arrangements for the DirectorManage last-minute travel changes, cancellations, and rebookingsArrange accommodation for employees and international visitorsProvide accommodation and travel confirmations required for visa or immigration purposesLiaise with travel agencies, hotels, airlines, and other service providersPersonal & Executive Assistance to the DirectorProvide direct day-to-day business and personal support to the DirectorManage the Director's professional and personal calendar, appointments, meetings, and remindersCoordinate meetings and appointments across different locations and time zonesOrganise business and private travel, restaurant reservations, appointments, events, and other arrangementsHandle correspondence, documentation, administrative follow-up, and confidential matters on behalf of the DirectorCoordinate selected household and family-related administrative matters when requiredAssist with researching and arranging new accommodation/apartments, including contacting agencies, organising viewings, gathering information, and coordinating related administrative mattersAssist with relocation arrangements and other practical requirementsSupport occasional family logistics, including school pick-ups or drop-offs for the Director's children when requiredHandle occasional collections, deliveries, purchases, appointments, and other personal errandsLiaise with schools, property agents, service providers, restaurants, hotels, and other external contacts when requestedAssist with gifts, reservations, private events, appointments, and other personal arrangementsProvide ad hoc support with personal or family matters according to the Director's requirementsHandle all professional, personal, and family-related information with the highest level of confidentiality and discretionRequirementsCandidate ProfilePrevious experience as an Office Manager, Personal Assistant, Executive Assistant, Family PA, or similar positionComfortable providing a combination of corporate and personal assistanceHighly organised with excellent time-management and multitasking abilitiesProactive and able to anticipate requirements rather than waiting for detailed instructionsStrong problem-solving skills and a practical, hands-on attitudeFlexible and comfortable managing changing priorities and occasional last-minute requestsProfessional, trustworthy, and highly discreetStrong communication and interpersonal skillsExperience organising international travel and complex itinerariesComfortable dealing with senior stakeholders, suppliers, property agents, schools, and private service providersGood knowledge of Microsoft Office, particularly Outlook, Word, Excel, and TeamsFluent English required; additional languages are an advantageMobility & FlexibilityValid driving licence requiredOwn car strongly preferredMust be comfortable driving locally when required for business or agreed personal-assistance dutiesFlexibility is important, as occasional ad hoc requirements may arise outside the normal routineWorking ArrangementThis is a 60% part-time position requiring regular physical presence due to the office-management and PA responsibilities.The position is particularly suited to someone who enjoys a varied role and is equally comfortable managing an office, coordinating international travel, supporting a Director's schedule, researching an apartment, or assisting with an unexpected personal arrangement.The successful candidate will be a trusted and reliable point of support to the Director, capable of handling both business and personal matters with professionalism, initiative, discretion, and good judgement.