Office Manager
MD Real Estate · Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Apply & track with Apply EdgeMD Real Estate | Abu Dhabi, UAEThe OpportunityMD Real Estate is seeking an accomplished and highly organized Office Manager to take ownership of our Abu Dhabi office operations and ensure the business operates within a professional, efficient, and well-structured workplace environment.This is a management-level, hands-on position for a professional who combines strong operational discipline with excellent communication, coordination, and problem-solving capabilities.As Office Manager, you will serve as a key point of coordination between management, employees, departments, vendors, and external stakeholders, ensuring that office operations, facilities, administrative processes, and workplace standards consistently support the needs and growth of the business.We are looking for someone who does more than manage daily administration — someone who creates structure, anticipates requirements, improves processes, maintains standards, and takes ownership of getting things done.Your RoleOffice Operations & Workplace ManagementTake full ownership of the day-to-day management and administration of the Abu Dhabi office.Maintain a professional, organized, efficient, and high-standard workplace environment.Establish and continuously improve office procedures, administrative workflows, documentation standards, and internal controls.Ensure office requirements are anticipated and addressed proactively to minimize operational disruption.Oversee office facilities, equipment, supplies, maintenance, access, and general workplace requirements.Maintain high standards of workplace presentation, functionality, organization, and professionalism.Act as the primary point of contact for office-related operational matters.Executive & Management SupportProvide high-level administrative and operational support to senior management and department heads.Coordinate management meetings, business appointments, internal schedules, meeting rooms, and related arrangements.Prepare professional reports, presentations, correspondence, meeting materials, and management documentation.Track management action points, deadlines, and administrative requirements and ensure timely follow-up.Facilitate effective coordination and communication across departments.Vendor, Supplier & Facilities ManagementManage relationships with suppliers, contractors, service providers, building management, couriers, and other external partners.Source and evaluate quotations and coordinate purchasing and approval processes.Monitor supplier performance, service quality, contractual requirements, and renewals.Maintain accurate records of contracts, quotations, purchase requests, invoices, and service agreements.Identify opportunities to improve service quality and achieve greater operational and cost efficiency.Financial & Administrative ControlMonitor office-related expenditure and maintain accurate records in accordance with company procedures.Coordinate purchase requests, invoices, quotations, approvals, and supporting documentation.Support management with office budgeting, expense monitoring, and cost-control initiatives.Ensure appropriate documentation and approval processes are consistently followed.People & Workplace CoordinationWork closely with Human Capital and Talent Acquisition to support interviews, onboarding, employee documentation, and new-joiner readiness.Ensure workstations, equipment, access, and administrative requirements are prepared for new employees.Coordinate internal meetings, training programs, management sessions, corporate events, and employee activities.Support the communication and implementation of workplace policies, professional standards, and internal procedures.Contribute to creating a professional and positive workplace experience for employees, clients, candidates, and visitors.Governance, Standards & Continuous ImprovementSupport the development, implementation, and maintenance of office policies, procedures, administrative standards, and internal controls.Ensure administrative practices are aligned with company policies and management expectations.Maintain appropriate confidentiality and discretion when handling sensitive company, employee, client, and management information.Review existing processes and identify opportunities for automation, standardization, efficiency, and improved control.Lead administrative improvement initiatives and support management with operational projects as required.The Profile We’re Looking ForWe are looking for a polished, commercially aware professional who understands that effective office management is about ownership, standards, execution, and attention to detail.The successful candidate will be confident working with senior stakeholders, comfortable managing multiple priorities, and capable of maintaining control and professionalism in a dynamic environment.You should bring:Minimum 3–5 years of relevant experience in Office Management, Administration Management, Business Support, or Operations Coordination.A Bachelor’s degree in Business Administration, Management, Office Management, or a related discipline is preferred.Proven experience managing office operations, facilities, vendors, documentation, budgets, and administrative processes.UAE professional experience is strongly preferred.Previous experience within real estate, property, professional services, luxury, or another fast-paced commercial environment is an advantage.Excellent organizational, planning, prioritization, and follow-up capabilities.Strong stakeholder and vendor-management skills.Excellent written and verbal communication skills in English; Arabic is an advantage.Advanced proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.Confidence working with CRM platforms, shared drives, document-management systems, and other business applications.High levels of professionalism, confidentiality, judgment, and attention to detail.Key Leadership CompetenciesOwnership & Accountability — Takes responsibility from requirement through execution and follow-up.Operational Excellence — Creates structure, maintains standards, and continuously looks for better ways of working.Executive Presence — Communicates professionally and confidently with management, employees, clients, and external stakeholders.Problem Solving — Anticipates issues, evaluates options, and acts decisively to keep operations moving.Stakeholder Management — Builds effective working relationships across departments and with external partners.Attention to Detail — Maintains accuracy and consistency while managing multiple priorities.Confidentiality & Discretion — Handles sensitive business and management information with the highest level of professionalism.Why Join MD Real Estate?At MD Real Estate, you will join an established Abu Dhabi real estate brokerage with a strong portfolio of premium properties, established developer relationships, active marketing capabilities, and an ambitious growth strategy.You will work closely with leadership and collaborate across Sales, Off-Plan, Secondary Market, Leasing, Listing, Marketing, CRM, Human Capital, and Operations, providing broad exposure to the commercial and operational sides of the real estate business.We believe strong operations are fundamental to strong business performance. This role therefore offers more than traditional office management — it provides the opportunity to influence workplace standards, strengthen internal processes, improve operational efficiency, and contribute directly to the company’s continued growth.At MD Real Estate, we value professionalism, accountability, ambition, initiative, collaboration, and results. High-performing team members are encouraged to take ownership, contribute ideas, and grow as the organization continues to evolve.Ready to Take Ownership?If you are a highly organized and experienced Office Manager who thrives on creating structure, raising standards, solving problems, and ensuring operations run seamlessly, we would like to hear from you.