Office Manager

Are you our “TYPE”?Named "One of the Most Innovative Companies in Design'' by Fast Company, Monotype brings brands to life through type and technology that consumers engage with every day. The company's rich legacy includes a library that can be traced back hundreds of years, featuring famed typefaces like Helvetica, Futura, Times New Roman and more. Monotype specializes in the design, development, licensing, and management of typefaces and font technologies for the world’s biggest global brands and individual creative professionals, offering a wide set of solutions that make it easier for them to do what they do best: design beautiful brand experiences.Want to learn more about who we are, what we do, and how you can become part of our team of over 1,000 talented employees across the globe? Visit us at www.monotype.com.We’re looking for an Office Manager who will be responsible for organising all of the administrative & events activities that facilitate the smooth running of the office on a day to day basis, including health & safety and projects. It is expected that the successful candidate be in the office at least four days per week.What you’ll be doing:Serve as the primary point of contact for landlord, contractor, vendors and all visitors.Security for office – card access, alarm notifications and liaison with alarm company & IT.Collaborating with SVP, HR and IT on induction of new hires, hybrid work force policies.Coordinate and manage large scale office projects such as office moves or and/or relocations.Manage office and facilities communication channels, acting as point of contact for escalation on facilities management.Manage all health and safety requirements, including carrying out DSE assessments, acting as our lead Health and Safety coordinator for the UKProvide general administrative support and take on other ad-hoc projects as required.Scheduling couriers, and mail management.Suppliers management including all office supplies (fruit, snacks, beverages)Plan and execute social events (virtual and in person where possible)Promote a positive, collaborative culture based on our core valuesMaintaining the office lay out, working on floor plans and planning for future heads.Ensuring all operations are carried on in an appropriate, cost-effective wayImproving operational management systems, processes and best practicesManage employee relations budgets and forecasts in collaboration with HRLiaise with facility management vendors, including cleaning, catering and security servicesWork with HR on ad hoc requests, including drafting paperwork and documentation for international employee visitsWhat we’re looking for:Previous Office Manager experience is not needed but would be desirableExperience working on office projects.Experience in Health and SafetyExcellent organizational and time management skills.Strong IT skills, including knowledge of Microsoft 365 (Desirable)The capacity to priorities tasks and work under pressure.Ability to liaise well with different teamsStrong oral and written communication skills.Ability to work on your own initiative.Attention to detail.Flexibility and adaptability to changing workloads.Problem-solving skillsWhat’s in it for you:Reward and recognition programsA creative, innovative, and international working environment in the software technology industryMedical & Dental Insurance, and Eyecare vouchers to meet all your healthcare needs25 paid holidaysGreat pension scheme to save for your future, and so much more!Monotype is an Equal Opportunities Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.