Office Manager

South Shore Family Practice is seeking an organized, trustworthy, and proactive Medical OfficeManager to oversee our independent 5-physician family medicine practice. Workingindependently, you will keep daily business functions running smoothly and accurately. In thisrole, you will partner with practice owners on organizational strategy, optimize workflows, andlead a professional, accountable office environment.

Key Responsibilities

• Operational Leadership: Manage daily front office operations, coordinatereception/nursing schedules, and optimize patient scheduling workflows.- Team Management: Supervise administrative staff—including hiring, onboarding,training, and performance evaluations—while fostering a positive team culture.- Financial & Billing Administration: Prepare financial reports, assist with budgeting, andsupport accounts receivable by tracking payments, monitoring aging balances, andresolving denied claims.- Payroll & HR Support: Oversee payroll preparation, review timecards, track PTO,maintain employee records, and coordinate onboarding/offboarding compliance.- Compliance & Data Integrity: Maintain strict compliance with local, state, and federalregulations, including HIPAA and OSHA standards, while safeguarding digital andphysical records.- Vendor & Supply Coordination: Act as the primary liaison for vendors, monitor serviceagreements, manage facility repair requests, and maintain office supply inventory.- Process Improvement: Develop standard operating procedures (SOPs), identifyworkflow inefficiencies, and implement practical solutions to improve practiceaccountability.

Qualifications

• Experience: 2+ years of operational management experience- Education: Bachelor’s degree in Business Management, Healthcare Administration, or arelated field is preferred.-Technical Skills: Strong computer proficiency (basic EMR knowledge is a strong plus, butnot required). Accounting/ bookkeeping background (QuickBooks or similar).- Core Competencies: Exceptional communication skills, sharp organizational abilities,and meticulous attention to detail.About Our Practice:South Shore Family Practice provides comprehensive primary care for patients across all agesand stages of life. We are a well-established local practice committed to delivering high-qualitymedical care in a welcoming environment. If you are looking for a long-term career opportunityin a practice that values teamwork, professionalism, community, and patient relationships, we encourage you to apply.