Office Manager

About the CompanyThintronics is solving one of the defining challenges in modern computing: moving massive amounts of data and power between chips at unprecedented speeds and densities. As Moore's Law slows, performance is increasingly defined by advanced packaging, chiplets, and high-density substrates. Our materials technology enables new levels of interconnect density, signal integrity, and power delivery inside next-generation semiconductor packages.We partner directly with leading IDMs, foundries, substrate manufacturers, and OSATs building the most advanced AI and HPC platforms in the world. Our technology spans multiple technical and scientific disciplines and includes high-performance, ultra-low-loss insulator materials that eliminate dielectric bottlenecks for advanced semiconductors. Applications include reducing data center energy loss, boosting processing speeds, and optimizing data transfer for AI, high-performance computing, and 5G/6G applications.About the RoleThintronics is seeking an experienced, resourceful, and highly organized Office Manager to help keep our growing company running smoothly.This is a hands-on, highly varied role for someone who has made office administration and workplace operations a professional career and takes pride in being the person others can rely on to get things done. The Office Manager will oversee the day-to-day administrative needs of our Alameda headquarters and support employees, leadership, People Operations, and other functions across the company.We are looking for a versatile generalist who is comfortable wearing many hats. On any given day, this could mean coordinating an employee's onboarding, arranging travel for a visiting candidate, resolving an issue with a vendor, purchasing laptops or office supplies, organizing a company event, helping coordinate an office move, or taking ownership of an unexpected administrative need.This role works closely with our People Ops, Finance and Administration and the Facilities Manager but has a distinct focus on office administration, employee and visitor logistics, vendors, purchasing, travel, and general business support.The right person will be experienced enough to operate independently, practical enough to handle everyday tasks personally, and flexible enough to grow into new areas of responsibility as the company evolves.What You'll DoOwn the day-to-day administrative operations of Thintronics' Alameda office and serve as a primary resource for employees' general office needsCoordinate visitors, candidates, meetings, onsite interviews, catering, and other office logisticsManage relationships with office vendors and service providers, including coordinating services, resolving issues, and supporting invoice and payment processesManage purchasing and procurement of non-technical supplies and equipment, including office supplies, computers and electronics, furniture, kitchen supplies, and other general company needsSupport employee onboarding and offboarding logistics in partnership with People Operations, IT, and Facilities, including workspace preparation, equipment, access coordination, first-day logistics, and return of company propertyCoordinate employee, candidate, and visitor travel arrangements, including flights, hotels, ground transportation, and related logistics as neededSupport People Operations with administrative and onsite needs, employee events, documentation, and other projectsCoordinate office moves, seating changes, workspace setup, and other workplace logistics in partnership with the Facilities ManagerManage incoming and outgoing mail, packages, deliveries, shipments, and other routine office servicesHelp plan and execute company meetings, team events, celebrations, meals, and other employee activitiesMaintain organized records for vendors, purchasing, office services, equipment, and administrative processesIdentify opportunities to improve administrative processes and implement practical systems that make the company run more efficientlyTake ownership of special projects and unexpected administrative needs as they ariseExpand into new responsibilities over time based on the evolving needs of the companyWhat We're Looking For5+ years of professional experience in office management, administrative operations, workplace coordination, or a related roleDemonstrated experience independently managing the administrative needs of a busy professional workplaceA genuine interest in office management and administrative operations as a long-term professional careerHighly organized and dependable, with strong attention to detail and the ability to manage multiple priorities simultaneouslyResourceful and proactive, with a demonstrated ability to identify problems, determine what needs to be done, and carry tasks through to completion without extensive oversightStrong interpersonal skills and a service-oriented approach to supporting employees, candidates, visitors, vendors, and leadershipExperience managing vendors, purchasing, travel, events, and workplace logisticsStrong written and verbal communication skills and professional judgmentComfortable working across functions and interacting with employees at all levels of an organizationComfortable working in a fast-paced environment where priorities can change quickly and responsibilities do not always fit neatly within a job descriptionWillingness to handle both significant projects and routine day-to-day tasks with the same level of ownership and professionalismStrong working knowledge of common workplace productivity and administrative toolsExperience supporting People Operations, HR, finance, procurement, or executive administration is a plusExperience in a startup, technology, R&D, laboratory, or other rapidly growing environment is a plusImpact – Why This Role MattersAs Thintronics grows, the complexity of running the company grows with it. The Office Manager will play an important role in creating the administrative infrastructure and day-to-day support that allows our scientists, engineers, and leadership team to focus on their work.This person will become a trusted and highly visible resource across the company—someone who understands how the organization operates, anticipates what people need, and takes ownership of the many details that keep a growing company functioning effectively.For someone who enjoys variety, responsibility, and making an organization work better, this role offers substantial opportunity to grow alongside Thintronics and expand into new areas as the company's needs evolve.Compensation & BenefitsThintronics offers a competitive compensation package designed to reward both immediate contributions and long-term value creation. The anticipated base salary range for this position is $80,000 to $108,000, depending on experience, qualifications, and demonstrated expertise.This role is also eligible to participate in the Thintronics Stock Option Plan, with grants subject to Board approval and the terms of the applicable equity plan.Thintronics provides a comprehensive benefits package, including:Participation in the Thintronics Stock Option Plan, subject to Board approvalComprehensive medical, dental, and vision insurance401(k) retirement planUnlimited paid time offPaid company holidaysActual compensation will be determined based on the selected candidate's experience, technical expertise, leadership background, and overall fit for the role.Thintronics is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.