Office Manager, Dubai (Part-time)

Role Title: Office Manager - Dubai (part-time)Location: DubaiShift pattern: 20 hours across 5 days (ideally 10:00 - 14:00 with flexibility for the right candidate)About Caxton Associates:Caxton Associates, founded in 1983, is a global trading and investment firm with offices in London, New York, Singapore, Monaco, Dubai and Bengaluru. Caxton Associates' primary business is to manage client and proprietary capital through a suite of products designed to fit the specific needs of investors. Employing a multi-portfolio manager framework, Caxton excels in discretionary global macro investing, leveraging its diversified expertise across asset classes and markets.About the role:Caxton is looking to recruit a part-time Office Manager for our Dubai office. This person will be responsible for the effective day-to-day operation of the office, providing a consistent on-site point of contact and ensuring the office runs smoothly and efficiently.The role will provide operational and administrative support to the Portfolio Managers and wider Dubai team, whose working patterns vary according to the geographic markets and trading sessions they cover. The Office Manager will provide continuity of office coverage and take ownership of routine operational matters, while also acting as a key local point of contact for Caxton's central HR, IT, Finance and Compliance teams.RequirementsManage the day-to-day running of the Dubai office, including maintaining office, pantry, water and stationery suppliesLiaise with building management, landlords, contractors and other local vendors regarding facilities, maintenance, access and general office requirementsCoordinate visitors to the office, including arranging building and security access passes and acting as the required chaperone for visitors while on the premisesReceive and coordinate deliveries and shipments, including providing an on-site point of contact for deliveries from Caxton's other offices and external suppliersAssist Caxton's IT team with local IT requirements, including coordinating equipment deliveries, set-up, installations and troubleshooting with employees and local vendorsCoordinate local training requirements, including arranging and tracking mandatory training applicable to the Dubai officeSupport HR with new joiner onboarding and other local employee administration as requiredAssist with the administration of employee medical insurance, liaising with HR, employees and external providers as appropriateLiaise with Compliance and other central functions in relation to local regulatory and administrative requirements, supporting local processes, submissions and information requirements as appropriateCoordinate office invoices, expenses and reimbursements and liaise with Finance as requiredMaintain appropriate office records and inventories, including IT equipment and other office assetsSet up meeting rooms and ensure the office environment, equipment and facilities are maintained appropriatelyProvide general administrative and operational support to the Portfolio Managers and wider Dubai teamWork closely with colleagues in Caxton's other offices to ensure consistency of processes and appropriate support for the Dubai officeUndertake other ad-hoc office management and administrative responsibilities as requiredExperience:2-4 years' experience in an Office Manager, Office Coordinator, Executive Assistant or similar administrative/operational role, ideally within financial services or another professional services environmentExperience managing the day-to-day requirements of a small office and working with colleagues across multiple locations and time zonesPrevious exposure to compliance or regulatory matters within Dubai/DIFC would be advantageous, although not essential. We would also welcome candidates with a genuine interest in developing their knowledge and experience in this areaStrong organisational and administrative skills with the ability to manage multiple priorities independentlyProactive and practical approach, with a willingness to take ownership of day-to-day office requirementsExcellent interpersonal and communication skills and confidence liaising with employees, senior stakeholders, visitors, vendors and external providersStrong attention to detail and a high level of discretion when dealing with confidential or sensitive mattersAbility to work effectively in a fast-paced environment and respond flexibly to changing requirementsComfortable working independently as the primary administrative point of contact within a small officeGood working knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPointDisplays and operates to the highest degree of ethics, integrity and professionalism