Office Manager - Procurement

About Dubai Holding Group Services:Group Services is Dubai Holding’s shared business services arm that provides consolidated business solutions in procurement, finance and human capital across the Group. With a commitment to talent, digital innovation and continuous improvement, it delivers best-in-class service, enhancing the Group's overall performance.Group Services is dedicated to transforming operations, elevating service quality and cultivating specialised teams focused on excellence and innovation.Group Services comprises of:Group Services Procurement delivers end-to-end value through strategic sourcing, supplier management, and contracting. Enabled by advanced technology, streamlined processes, strong governance, and data-driven insights, it ensures responsible sourcing, cost efficiency, and operational excellence.Group Services Finance manages financial transactions, budgeting, and reporting to ensure strong fiscal health and cash flow. It empowers informed decision-making through insights that drive sustainable growth and profitability.Group Services Human Capital manages the full employee lifecycle, ensuring a smooth journey from recruitment to offboarding while fostering a culture that values and supports people — the Group’s greatest asset.Empowering talent for the future:Group Services’ greatest strength lies in its people; their collective capabilities serve as the driving force of the company. Dedicated to creating a vibrant talent hub where challenging the norm leads to innovation, collaboration fuels creativity and caring for people and partners cultivates strong relationships, Group Services aims to build a foundation for sustained success.As a business that views success as a shared journey and celebrates every achievement along the way, Group Services offers the opportunity to grow, develop skills and make a meaningful impact.Dubai Holding Group Services proudly supports a diverse portfolio of companies:· Dubai Holding Real Estate· Dubai Holding Hospitality· Dubai Holding Entertainment· Dubai Holding Investments· Dubai Holding Community Management· Dubai Holding Asset Management· Dubai Holding Land EstatesAbout the Job:Here's your chance to step into the role of Office Manager Procurement at Dubai Holding Group Services. In this position, you'll take on key responsibilities that include:Job PurposeEnsure the effective delivery of administrative and office management support for the Head of Department and the wider team, while maintaining efficient processes, accurate records, and smooth day-to-day operations.Key ResponsibilitiesAdministration and Office ManagementManage the Head of Department’s daily schedule and prepare the information and documents required for meetings and appointments.Coordinate the administrative and logistical activities required for the efficient operation of the department.Develop and maintain office management, filing, and document-control systems to ensure information is organised, secure, easy to retrieve, and effectively tracked.Handle confidential, meeting-related, and project information with discretion and accuracy.Screen correspondence and telephone calls, prepare or coordinate responses, and redirect enquiries to the appropriate stakeholders.Liaise with management, specialist and administrative teams, and external contacts on behalf of the Head of Department.Manage calendars, schedule appointments, coordinate meeting logistics, and arrange travel and accommodation.Support departmental invoicing by creating purchase orders and coordinating the review, approval, payment, and receipt of invoices.Coordinate the purchase, maintenance, and replacement of office supplies and equipment.Prepare clear and accurate communications and documents for internal and external stakeholders.Maintain an accurate filing system for financial documents, meeting notes, and other departmental records.Track projects and provide timely progress updates to the Head of Department.Perform other duties as required to support departmental priorities.Self-ManagementDeliver individual objectives and priorities in line with Dubai Holding Group Services Procurement and broader Group Services goals, meeting agreed milestones.Complete assigned learning and development initiatives and apply new knowledge to improve existing ways of working.Demonstrate a customer-centric approach, a high-performance mindset, and a commitment to innovation and value creation.Key StakeholdersInternalProcurement Excellence teamTactical Sourcing teamsCategory Management teamsInternal Audit and Finance functionsOther Group Services departmentsExternalSuppliersVendorsService providersBehavioural CompetenciesStrategic orientationCustomer focusIntrapreneurial thinkingTalent focus and employee centricityProcess excellence and execution focusInnovationAbout You:The ideal candidate will bring a strong blend of office management experience, stakeholder coordination skills, and a customer-focused approach.QualificationsBachelor’s degree or equivalent qualification.Up-to-date knowledge of office management technologies and digital tools.ExperienceAt least 5 - 10 years of experience in office management or a related administrative role.Strong understanding of administrative compliance requirements.Experience in a comparable office management role is preferred.Experience within an administrative shared services environment is preferred.Experience working in the Middle East is an advantage.Technical SkillsAdministrative and office managementStakeholder managementKnowledge of compliance requirements and practicesCompliance training and awareness coordinationExperience with administrative and clerical work Proficiency in Microsoft Office suiteStrong communication skillsStrong ability to multitaskFriendly and upbeat demeanor.About the Benefits:At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered internal workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.