Office Manager (Russian Speaking)

We are seeking a motivated Office Manager to become a key player in our dynamic team. You will be part of a company that values ownership, innovation and meaningful results. If you thrive on making the workplace efficient, welcoming and aligned with our mission — this is your chance to step up. Alongside running the office, you'll also provide direct Executive Assistant support to leadership, so strong judgment, discretion and the ability to manage shifting priorities are just as important as organizational skill.What You'll DoOffice OperationsOwn and oversee all day-to-day office operations, creating an environment where the team can focus on impactManage facilities, office maintenance, utilities and other infrastructure to support high performanceAct as the central liaison for vendors, suppliers and service partners — ensuring our office ecosystem runs smoothlyOffice Life & SuppliesEnsure the office is always clean, organized, and fully stockedMaintain office supplies: stationery, equipment, fresh fruit, snacks, and waterCoordinate purchasing and ensure the workspace is functional and future-readyHospitality & CommunicationWelcome guests, clients and partners with warmth and professionalism, reflecting our brand valuesHandle incoming and outgoing correspondence, deliveries, mail and courier services promptlyBe the go-to person for anything office-relatedTeam Support & CulturePlan and organise internal meetings, team events and office gatherings that bring our culture to lifeCoordinate travel arrangements and logistics when requiredUphold health, safety and security standards — helping build a space where people can thriveExecutive Assistant SupportManage calendars, scheduling and meeting logistics for senior leadership, resolving conflicts and prioritising what matters mostPrepare, proofread and format correspondence, presentations, reports and internal communications on behalf of executivesCoordinate and support leadership meetings and offsites — agendas, materials, minutes and follow-up actionsArrange complex domestic and international travel itineraries, accommodation and visas for executives, and manage expense reportingAct as a trusted point of contact between executives and internal/external stakeholders, handling sensitive information with discretion and confidentialityAnticipate the needs of leadership and proactively manage ad hoc administrative and personal tasks as they ariseWhat We're Looking ForExperiencePrevious experience as Office Manager, Administrator, Executive Assistant or similar role — you know how to keep things runningTrack record of keeping things organized in a fast-paced environmentExperience supporting senior leadership or executives is a plusSkillsExcellent organisational skills, with the ability to prioritize, multitask and keep things movingStrong written and verbal communication in EnglishTech-savvy: comfortable using MS Office and other digital tools (calendar management, travel booking, expense tools)Experience managing vendors and suppliersHigh level of discretion and ability to handle confidential information with sound judgmentMindsetProactive & solutions-oriented: You don't wait to be told — you see what needs doing and you do itDetail-oriented: You notice when something is running low and fix it before anyone mentions itReliable: A positive, friendly attitude and a strong sense of responsibility — the office runs best when everyone can rely on youIndependent & collaborative: Comfortable working independently and collaborating across teams in a fast-paced tech-driven companyGrowth-oriented: Eager to learn, improve, and grow with the companyTrustworthy & discreet: Comfortable supporting executives with sensitive matters and shifting prioritiesWhat We OfferCompetitive salaryA growing international company with ambitious goalsOpportunity to shape the office culture from the ground upCollaborative, supportive team environmentRoom to grow and take on new responsibilities