Office Manager - Urban Core (REQ457)

The Office Manager will oversee day-to-day office management and provide administrative and project coordination support across the Urban Core development program. This is an integrated mixed-use development and ideally the candidate will have experience in an Office Manager type role with a client-side developer or international PMC/PMO working on similar mega/gig projects. The role will ensure efficient office operations, support project teams, and drive effective coordination between internal stakeholders, consultants, contractors, and service providers.Key ResponsibilitiesOffice ManagementManage daily office operations and administrative activities across the project officeCoordinate facilities, workspace allocation, supplies, vendor services, and office logisticsMaintain a professional, efficient, and well-organized working environmentSupport onboarding, visitor management, and administrative processesProject CoordinationCoordinate meetings, workshops, and stakeholder engagements across multiple workstreamsTrack actions, decisions, and key deliverables, ensuring timely follow-upSupport project reporting, presentations, and documentation managementMaintain project calendars, stakeholder contact lists, and communication recordsAct as a central coordination point between project teams, consultants, and external partnersDocument & Administrative SupportEnsure project documentation is accurately maintained and storedAssist in preparing reports, correspondence, meeting minutes, and executive briefing materialsSupport procurement, contract administration, travel arrangements, and expense management as requiredRequirementsCandidate ProfileBachelor's degree or Diploma in Business Administration, Project Management, or related field7+ years' experience in office management, project coordination, executive administration, or similar rolesExperience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projectsStrong organizational, stakeholder management, and multitasking skillsProficient in Microsoft Office Suite, document management systems, and project coordination toolsStrong written and verbal communication skills in EnglishKey AttributesHighly organized and detail-orientedProactive and self-directedStrong interpersonal and coordination capabilitiesAble to manage multiple priorities within a fast-paced project environmentProfessional, discreet, and service-oriented approach