Office Secretary

Company Description Asterion Systems is a technology leader in AI-driven defense and perimeter security, delivering advanced radar, autonomous systems, and real-time analytics to protect borders, airspace, and critical infrastructure. Its flagship platforms, Perimaster and HitchHiker Orion, combine artificial intelligence, sensor fusion, and autonomous robotics to provide situational awareness and rapid threat response. With design, testing, and manufacturing centers in Saudi, the Netherlands, Poland, Bahrain, and Canada, Asterion operates globally while tailoring solutions to local requirements. Multidisciplinary teams of engineers, data scientists, and defense specialists collaborate closely with clients to build intelligent, scalable, mission-ready security systems. The company is committed to pushing technological boundaries to safeguard people, infrastructure, and nations through innovative, dynamic security solutions.Role Description The Office Secretary role at Asterion Systems is a full-time, on-site position based in Riyadh. The Office Secretary will handle daily clerical and administrative tasks, including managing correspondence, maintaining records, preparing documents, organizing files, and scheduling meetings and appointments. The role involves supporting executives with administrative assistance, coordinating travel and logistics, and ensuring efficient office operations. The Office Secretary will respond to inquiries, welcome visitors, and provide professional customer service to internal and external stakeholders. This position requires close collaboration with cross-functional teams, attention to detail, and adherence to company procedures and confidentiality standards.Qualifications Candidates should possess strong clerical skills, including document preparation, filing, data entry, and record management.Candidates should possess effective communication skills, including clear written and verbal communication and professional interaction with diverse stakeholders.Candidates should possess experience in company secretarial work, such as organizing meetings, preparing minutes, and maintaining corporate documentation.Candidates should possess executive administrative assistance capabilities, including calendar management, travel coordination, and support for senior leadership.Candidates should possess customer service skills, with the ability to handle inquiries, support visitors, and provide a courteous and responsive office experience.Relevant qualifications include prior experience in office administration or secretarial roles, proficiency with office productivity software (e.g., word processing, spreadsheets, email, scheduling tools), and strong organizational and time management skills.Additional beneficial qualifications include familiarity with technology or defense-related environments, ability to handle sensitive information discreetly, and proficiency in English; knowledge of Arabic is an advantage.