Officer Contracts - Emirati Talent

Job Purpose:To provide the required assistance and support to the Legal Department on the activities of litigation portfolio and preparing the required reports. One point representative for all payment related matters with the external law firms and internal departments such as Finance, DMD, Remedial and Remittances.Duties and Responsibilities:a) Regularly update and communicate with the court personnel and external lawyers on the status of the case and update the case’s report.b) File the required applications, including claim forms, notices, acknowledgement of service forms, service of notice by newspaper for all cases by using the website portal and maintain an updated database for all the cases filed.c) Provide the information received from the defaulting customer to the AVP-Litigation and take instructions for settlement of cases.d) Monitor court cases performance and recoveries of the litigation portfolio including follow-up gap reports, settlement and enforcement vintage reports.e) Develop Dashboards for enforcement and settlement cases and ensure appropriate tacking.f) Preparing PRF’s for payment of lawyer’s invoices and updating the payment sheet of each case.g) Develop and regularly update a separate report for all court cases filed by/against the Bank.h) Liaise with Risk, COPS, CAD, DMD Divisions and other stakeholders to gather data for overall litigation portfolio performance and gaps.i) Coordinate with the external law firms for all cheque bounce criminal cases filed by the bank by sending the original cheques, documents and receiving the original documents from the law firms.j) Maintain and update a report for all cheque bounced criminal cases filed by the Bank.k) Facilitate and track enforcements and settlements with in-house litigation section and external law firms. Coordinate with COPS and DMD divisions to obtain the Job Description Officer - Contracts The content is classified as Internal required documents for filing cases in the courts and as requested by the Litigation unit.l) Update the Legal application system (App4Legal) with all required updates daily.m) Develop settlements dashboard, with principal waivers, lawyers’ performance and updating feedback from law firms on the litigation portfolio.n) Develop the required reports to provide information to evaluate the entire litigation portfolio. Develop programs to report the settlement of cases and update the Litigation Manager/General Counsel on status of the settlement cases.o) To prepare various ad-hoc reports and presentations to help in decision making. Reports for audit and external auditors as and when required.p) Coordinate with relevant external law firms for smooth functioning.q) Prepare monthly reports for DMD and Remedial Department referred casesr) Knowledge sharing with team innovative practices adopted by legal team / recent case.s) Coordinate with IT department for data download and understand new core banking issues with data dumps.t) Perform any other duties or responsibilities consistent with the role as assigned by management.u) Reconcile the Finance Transit Account (109006543297) by coordinating with the court and external law firms/internal teams to identify inward remittances, obtaining execution number details, and sharing payment information with the DMD/Remedial team to facilitate accurate accounting.v) Liaise with the court to identify and confirm the correct customer details for payment allocation and account reconciliation.w) Maintain records of signed and executed Non-Disclosure Agreements (NDAs) in the shared repository and coordinate with the respective Business Units monthly to obtain any outstanding or missing information.x) Maintain and regularly update the Power of Attorney (POA) Register based on internal team requests, ensuring records remain accurate and up to date. y) Coordinate with external law firms on all cheque bounce criminal cases filed by the bank, following confirmation from the Remedial/DMD teams to proceed with case release.z) Create Purchase Orders (POs) in MSD for Remedial invoices and process the corresponding Goods Receipt Notes (GRNs) to ensure timely payment processing.aa) Coordinate with the Finance and Risk teams regarding legal cases filed against the bank and provide relevant information for provisioning, where applicable.bb) Review and verify customer exit cases across both Civil and Criminal records for the legacy legal portfolio, and provide the necessary approvals to Branches/COPS. Job Description Officer - Contracts The content is classified as Internalcc) Prepare and submit monthly accrual details to the Finance team within the required timelines.dd) Prepare, maintain, and submit the following periodic reports to the Risk team: - Risk Appetite – Legal - BRF 32 – Legal Status - CBUAE Risk-Based Supervision (RBS) Regulatory Reporting - Periodic Market Conduct Inherent Risk and Culture Assessment - RCSA Refresh – Legal - Legal Cases – Operational RiskEducation: • Bachelor’s degree in law or a related discipline. Professional / TechnicalQualifications / Diplomas: • Technical qualification or certification in Contract Management or Commercial Law is an advantage.Experience: • 1–2 years of relevant experience in contracts, legal services, or contract administration.Other Skills Required for the Job: • Strong Arabic and English communication skills.• Basic knowledge of marketing techniques and event coordination• Attention to detail and ability to meet deadlines.• Strong communication and interpersonal skills• Ability to work with internal and external stakeholders.• Good awareness of the bank's products and services• Understanding of banking regulations.• Basic understanding of competitor banks' products and services• Proficiency in Microsoft Office tools.• Strong organizational and planning skills• High integrity, professionalism, and confidentiality.• Ability to work within a team and collaborate with intern