Onboarding Specialist

As an Onboarding Specialist at Ninja, you will support the Human Resources team in delivering a smooth, efficient, and engaging onboarding experience for new employees. You will coordinate onboarding activities, support new hire orientation and integration, maintain onboarding documentation, and work closely with different departments to ensure employees are well prepared for their start and transition into the organization.

Responsibilities

Coordinate the onboarding process for new employees from offer acceptance through their initial integration into the organizationServe as a primary HR contact for new employees during the onboarding period and provide support throughout their transitionCoordinate and support new employee orientation sessions, including induction schedules and required onboarding informationCoordinate with Talent Acquisition, HR Operations, Government Relations, IT, Administration, and hiring managers to ensure onboarding readinessFollow up on system access, equipment, workstations, email accounts, documentation, and other requirements before the employee's joining dateCollect, review, and maintain accurate onboarding documentation and employee records in coordination with HR OperationsMonitor onboarding checklists and follow up on outstanding onboarding activities and requirementsFollow up with new employees during their initial employment period and support probation-related activities with hiring managers and HR OperationsAddress onboarding-related inquiries and escalate issues to the relevant HR team when requiredGather onboarding feedback and support initiatives to improve the onboarding process and employee experienceRequirementsBachelor's degree in Human Resources, Business Administration, or a related field1-3 years of experience in Human Resources, Employee Onboarding, HR Operations, or Employee ServicesExperience coordinating onboarding activities with multiple departments and stakeholdersGood understanding of employee onboarding processes and HR operational practicesStrong organizational and time management skillsExcellent communication and interpersonal skillsStrong attention to detail and ability to manage multiple tasks and deadlinesAbility to handle confidential employee information with professionalism and discretionProficiency in Microsoft Office and HR systems or databases