Onboarding Specialist

We are Hiring: Onboarding Specialist at Livbnb!Livbnb is taking holiday home operations to the next level! We are seeking a proactive, detail-driven Onboarding Specialist to own the full lifecycle of our Dubai holiday home units, from the first inspection to final offboarding.In this role, you will be the central point of coordination between the teams making sure every unit moves through the process quickly and without lags.Key ResponsibilitiesInspections and Quotes: Arrange inspections, review the reports, identify missing items, prepare quotes, and update all teams in the loop.BOQ, Purchasing and Suppliers: Build and maintain the BOQ for each unit, purchase based on it, coordinate with suppliers, and keeping CRM up-to-date.Scheduling and Coordination: Schedule warehouse, operations, inspectors and maintenance, track every unit against its target dates, and escalate bottlenecks early.Permits and Compliance: Ensure compliance with DTCM (DET) requirements, handle holiday home permits and RERA documentation, and obtain work and move-in/move-out permits, utilities activation and building NOCs.Handover and Inventory: Sign off unit readiness before go-live, record the final inventory at onboarding, and check it against the handover inventory at offboarding.Offboarding and Damages: Manage offboarding from owner notice to final handover.Documentation and Reporting: Maintain property documentation, keep the CRM and dashboards up to date, report on onboarding and offboarding timelines.QualificationsMust-Have:· Experience: 2–4 years in UAE holiday homes, property management.· Regulations: Strong, hands-on knowledge of DET (DTCM) holiday home regulations and permit processes in Dubai.· Operations: Working knowledge of BOQs, purchasing and supplier coordination, and utilities activation and closure in Dubai.· Systems: Proficiency in CRM systems, Zoho Inventory and MS Office.· Skills: Decision-making, excellent planning and scheduling, and a proactive approach.· Soft Skills: Clear communication in English and strong follow-up discipline.Preferred:· Background in fit-out, procurement or supplier negotiation.· UAE driving licence for site visits.What We Look For:· A highly organized, proactive professional who takes ownership, makes quick decisions, and makes sure nothing slips through the cracks.