Onboarding Specialist / Onboarding Manager

We’re Hiring | Onboarding Specialist / Onboarding Manager

Location: UAEEmployment Type: 12 months-extendableFunction: HR Operations / Employee Onboarding / People OperationsKey ResponsibilitiesManage the complete employee onboarding process from offer acceptance to joining and post-joining support.Coordinate collection and verification of employee documents.Manage pre-employment checks, background verification, and onboarding documentation.Coordinate with HR, Recruitment, Payroll, PRO, IT, Finance, and Operations for joining readiness.Support visa, work permit, medical, Emirates ID, and other employment formalities where applicable.Prepare and maintain employee records, onboarding trackers, checklists, and reports.Ensure timely creation of employee profiles in HRIS / HR systems.Coordinate induction sessions, orientation programs, and first-day activities.Ensure laptops, system access, employee IDs, workspace, and other joining requirements are arranged.Follow up with candidates and employees to ensure timely submission of documents and completion of onboarding activities.Monitor onboarding SLAs, turnaround time, compliance, and joining status.Resolve onboarding queries and provide a positive employee experience.Support HR audits and ensure employee documentation is complete and compliant.Identify onboarding gaps and recommend process improvements.Prepare onboarding dashboards and management reports.Manage multiple onboarding cases simultaneously in a fast-paced environment.For managerial profiles, lead the onboarding team, allocate workload, monitor KPIs, and drive process standardization.Candidate RequirementsBachelor’s Degree in Human Resources, Business Administration, or related field.Relevant experience in HR Operations, Employee Onboarding, Recruitment Operations, or Shared Services.Good understanding of UAE employment documentation and onboarding processes.Experience working with HRIS / ATS platforms such as SAP SuccessFactors, Workday, Oracle HCM, or similar systems is preferred.Strong Excel, reporting, documentation, and coordination skills.Excellent communication and stakeholder-management abilities.Strong attention to detail and ability to manage high-volume onboarding.Knowledge of UAE labour, visa, immigration, and employment compliance is an advantage.Key SkillsEmployee Onboarding | HR Operations | New Hire Onboarding | Pre-Boarding | Employee Lifecycle | Joining Formalities | HR Administration | HR Shared Services | Recruitment Operations | Candidate Engagement | Employee Experience | Background Verification | Document Verification | Visa Processing | Work Permit | Emirates ID | Medical Coordination | UAE Labour Law | Immigration Coordination | HR Compliance | HRIS | SAP SuccessFactors | Workday | Oracle HCM | ATS | Employee Records | HR Documentation | Onboarding Tracker | SLA Management | TAT Management | HR Reporting | Microsoft Excel | Process Improvement | Stakeholder Management | Cross-Functional Coordination | Induction & Orientation | Employee Engagement | Payroll Coordination | PRO Coordination | Audit Compliance | Team Management | People Operations