Onboarding Specialist (Personnel)

Key Responsibilities

Run end-to-end onboarding for new hires: send welcome emails, collect required documents , and guide candidates and clients through the digital onboarding form.Prepare offer letters, employment contracts, renewals and extension contracts. Translate contracts between Arabic and English .Schedule and run contract signature meetings with employees, and follow up until signed copies are returned to clients.Register new hires for social insurance and follow up on SI numbers.Hand off complete, accurate new-hire data to back office and payroll coordinators before payroll cut-off.Keep the daily documents-received log and employee files up to date.Issue HR letters, such as experience letters and HR letters, on request.Manage company custody (laptops, mobile phones), including handover to new hires, and arrange Aramex shipments between offices and to employees.Handle offboarding: issue discontinuity letters, collect custody and residency cards, and coordinate final settlements with payroll.Respond quickly to clients and candidates, and escalate system or process issues early.

Requirements

Bachelor’s degree in Business Administration, Law, HR or a related field.1–3 years of experience in HR onboarding, personnel or HR operations. Experience at an outsourcing, staffing or EOR company is a strong plus.Working knowledge of the Egyptian Labor Law, the Social Insurance Law (148/2019), employment contracts and hiring documentation.Excellent English, written and spoken, since the role deals daily with international clients. Able to translate contracts accurately.Good Excel skills. Experience with an HRIS or onboarding platform, such as Salesforce, is a plus.Strong attention to detail and a habit of double-checking documents before release.Organized, able to handle several clients and deadlines at once, with high ownership and quick follow-up.