Operation Executive

OPERATIONS EXECUTIVE – JOB DESCRIPTIONCompany: Strategic Exhibitions & Conferences

Location: Dubai, UAEEmployment Type: Full-TimeJob SummaryWe are looking for a proactive and organized Operations Executive to support the planning, coordination, and execution of exhibitions, conferences, and events.

The ideal candidate should be comfortable handling multiple tasks, coordinating with internal teams and external vendors, and working in a fast-paced event environment.Key ResponsibilitiesCoordinate the day-to-day operational requirements of exhibitions, conferences, and events.Assist in planning and executing event setup, dismantling, logistics, and on-site operations.Coordinate with contractors, suppliers, vendors, venues, and service providers.Follow up on production, branding, furniture, electrical, AV, registration, and other event requirements.Coordinate with internal departments including Sales, Marketing, Design, HR, Finance, and IT.Prepare operational checklists, schedules, reports, and event documentation.Monitor timelines and ensure operational tasks are completed within deadlines.Conduct site visits and coordinate venue requirements when required.Assist with exhibitor and client requirements before and during events.Support the registration, guest management, and on-site coordination teams.Handle last-minute operational issues and coordinate with the relevant teams for quick resolution.Monitor event materials, equipment, and inventory required for events.Ensure all operational activities follow venue rules, safety requirements, and company procedures.Assist with transportation, accommodation, manpower, and other event logistics when required.Provide regular updates to management regarding operational progress and pending requirements.Support post-event dismantling, collection of materials, and final operational closure.Perform other duties assigned by management.RequirementsBachelor's degree or Diploma in Business Administration, Event Management, Operations, or a related field.2–5 years of experience in operations, events, exhibitions, hospitality, or a similar industry.Experience in exhibition/event operations is highly preferred.Strong coordination and communication skills.Good knowledge of MS Office, particularly Excel and Word.Ability to manage multiple tasks and work under tight deadlines.Strong problem-solving and decision-making skills.Ability to coordinate with multiple teams, vendors, and stakeholders.Willingness to work flexible hours, weekends, and during exhibition build-up/event days when required.UAE driving license is an advantage.Key SkillsEvent & Exhibition OperationsVendor & Contractor CoordinationLogistics CoordinationProject CoordinationSite & Venue CoordinationClient & Exhibitor CoordinationProblem SolvingTeam CoordinationTime ManagementDocumentation & ReportingAttention to DetailAbility to Work Under Pressure