Operations Executive

We’re Hiring: Operations Executive

Location: Remote (HCMC-based) Type: Part-Time Reports to: CEOAbout the RoleWe’re looking for a highly organized, execution-driven operator to support company operations, leadership coordination, and internal administration.This is a hands-on role across executive support, HR operations, finance coordination, and platform management, ensuring day-to-day operations run smoothly and consistently.Key ResponsibilitiesExecutive & Governance SupportCoordinate Board Meetings, investor updates, and leadership documentation.Manage signature processes and ensure proper document storage.HR OperationsSupport recruitment coordination, onboarding, and offboarding processes.Prepare contracts and maintain employee documentation.Support work permit coordination where required.Finance & Payroll CoordinationCoordinate payroll inputs, contractor invoices, and reimbursements.Support vendor payments and provide documents for monthly financial reporting.Support review of revenue booking to ensure correct categorization.Systems, Tools & Vendor CoordinationManage company tools, platforms, and accounts to support smooth internal operations.Handle account setup, access updates, subscription follow-up, billing coordination, and general administration.Support basic maintenance and updates across internal systems and workflows as needed.Coordinate with external vendors or platform support teams when issues arise.Act as a point of contact for account verification, access, and platform-related requests.Admin & Internal OperationsSupport office/admin logistics, cost tracking, and documentation.Coordinate across teams to ensure smooth internal operations.

Qualifications

Fluent in English.3-6+ years in operations, admin, or executive support roles.Strong organization, attention to detail, and execution skills.Comfortable working across HR, finance coordination, and internal operations.Proactive and able to work independently in a remote environment.The ideal candidate: Experience in startups or fast-paced environments.Familiarity with HR/admin processes in Vietnam or Singapore.Experience with digital tools, internal systems, and workflow platforms.Experience supporting work permit processes is a plus.Why Join Us?This is a fully remote role with a weekly optional in-person team meeting Above-market salary and benefits package: we’ll reward you for the value you create and share in our collective success.Play an active role in delivering a happier future of work for millions of employees through technology that allows them to work smarter, not harder. Work with a small, dynamic, and passionate (and fun!) team committed to producing high-quality, impactful content that changes the world of work.Great development opportunities and a clear career path – we are committed to your growth.About Lead with AILead with AI is the people-centric AI transformation partner, helping organizations of every size, from high-growth startups to global enterprises, embed AI capabilities into leadership, culture, and operations. Through executive-grade training, proprietary research, and an ongoing intelligence community, we give leaders confidence not only in what AI means today, but in how to adapt tomorrow. Clients include Microsoft, Apple, Google, McKinsey, Harvard, BCG, EY, Uber, Citi, Bayer, Unilever, and Atlassian.