Operations Manager

Operations ManagerLuxolis | Full-timeAbout LuxolisLuxolis develops AI-powered visual inspection and robotics solutions for industrial applications. We help customers in manufacturing, automotive, shipbuilding, electronics, and food processing automate inspection and improve operational efficiency.Role OverviewWe are looking for a hands-on Operations Manager to coordinate daily business operations and support our growing technical team. Working closely with the CEO, you will manage administrative processes, HR coordination, purchasing, financial administration, and project follow-up.This role requires someone who takes ownership, maintains accurate records, and ensures commitments are completed on time.Key ResponsibilitiesBusiness and Office OperationsManage daily office operations, facilities, equipment, supplies, and service providers.Establish practical procedures for approvals, expenses, purchasing, and recordkeeping.Maintain company records, contracts, and administrative documentation.Coordinate travel, meetings, customer visits, and company events.HR and Team AdministrationCoordinate recruitment, interviews, onboarding, and employee departures.Maintain employment records and track attendance, leave, and contract dates.Prepare payroll inputs and coordinate with accounting and payroll providers.Support visa and immigration documentation with external specialists.Communicate internal policies and follow up on administrative requirements.Finance and Purchasing CoordinationTrack invoices, payments, reimbursements, and outstanding receivables.Prepare payment schedules and maintain visibility into upcoming expenses.Coordinate bookkeeping documentation with external accountants.Obtain supplier quotations and manage purchase orders, deliveries, and inventory records.Monitor operating costs and identify opportunities to improve efficiency.Project and Executive SupportMaintain task trackers covering owners, deadlines, dependencies, and progress.Coordinate operational requirements for demonstrations, installations, and customer projects.Follow up across engineering, business development, and external partners.Prepare concise weekly reports highlighting progress, delays, and decisions needed.Support government program applications, reporting, and supporting documentation.QualificationsAt least three years of experience in operations, administration, project coordination, or a related role.Strong organizational skills and the ability to manage competing priorities.Experience handling confidential employee, financial, and business information.Proficiency in spreadsheets, document preparation, and task management tools.Clear communication skills in Korean and English.Ability to work independently and follow tasks through to completion.Preferred ExperienceExperience in a startup, technology company, or manufacturing environment.Familiarity with Korean employment administration and accounting workflows.Experience coordinating international teams, suppliers, or customers.Exposure to government-funded projects, procurement, or technical equipment logistics.