Operations Manager, Fund & Business Operations

About Posley (https://posleyim.com)Posley is a quantitative investment firm focused on systematic strategies across traditional and digital asset markets.We are a lean and growing team with a high degree of automation. As we grow, we are looking for a mature operations professional who can bring stronger operating discipline, connect different functions, and help establish professional standards across the firm.The RoleWe are looking for an Operations Manager to take broad ownership of the firm’s non-investment operations.The scope is broad, but each individual workstream is relatively focused. The challenge is to connect the dots, establish standards, coordinate internal and external parties, and make sure nothing falls through the cracks.You do not need to be a specialist in every area. We are looking for someone who is detail-oriented, reliable, disciplined, accountable and comfortable taking ownership.This role suits someone who enjoys operating across functions rather than owning only one narrow operational specialty.What You Will Work OnCompany OperationsCoordinate day-to-day company operations across admin, HR, finance and internal processesEnsure accounting, expenses, invoices, payroll and recurring obligations are properly followed upManage vendors, contracts, renewals, insurance and company recordsMaintain clear documentation, calendars and operating proceduresDrive follow-through across teams by ensuring important tasks have clear owners, deadlines and escalation pathsImprove accountability and operating discipline across the firmFund OperationsOversee fund administration workflows including NAV, cash and reconciliationCoordinate with external fund administrators, auditors, banks, brokers and other counterpartiesFollow up operational breaks, exceptions and outstanding itemsReview AI-assisted or automated operational workflows and ensure exceptions are properly handledSupport fund-related reporting, account opening and operational processesCompliance & Licensing OperationsCoordinate with external compliance advisers, legal counsel and other professional service providersMaintain regulatory and licensing calendarsFollow up regulatory filings, licensing requirements and supporting documentationBusiness & Management SupportSupport CRM, DDQ, data-room and investor-related operational follow-upSupport management on cross-functional projects across finance, compliance, operations and business developmentWow We Expect the Role to DevelopAt the beginning, we expect you to be relatively hands-on.Over time, the objective is to:Understand → Standardize → Document → Automate / Delegate → Monitor ExceptionsYou should be comfortable building processes yourself first, then gradually delegating routine work to junior team members, external providers or AI-enabled workflows.What We Are Looking ForTypically 5–10+ years of relevant experienceExperience in fund operations, financial services, fintech, asset management or a similar environmentStrong attention to detail and follow-throughComfortable managing multiple workstreams without losing control of detailsGood judgment on what needs escalation and what can be handled independentlyAble to work with junior team members and hold people accountableStrong written and verbal communicationComfortable operating in a fast-moving startup environmentNice to HaveFund administration or asset management operations experienceExperience with hedge funds, virtual assets or quantitative trading firmsExposure to SFC licensing or regulatory processesExperience coordinating with auditors, fund administrators or compliance consultantsBasic understanding of trading operations, reconciliation or financial controlsWhat Success Looks LikeYou will be successful if:monthly accounting and recurring operational tasks are completed on timefund operational breaks are identified and resolvedregulatory and licensing deadlines are not missedimportant company tasks have clear owners and deadlinesdocumentation is organized and easy to retrievejunior team members operate with higher professional standardsroutine workflows gradually become more systematic and less dependent on individualsWhy PosleyThis is an opportunity to build the operating foundation of a growing quantitative investment firm.Rather than managing one narrow function inside a large institution, you will have broad visibility across the business and meaningful influence over how the firm operates.We are looking for someone who takes pride in making an organization run properly.