Operations Project Manager

We're seeking a skilled and motivated Project + Operations Manager who will ownthe day-to-day financial administration of client projects, vendor purchasing, andlogistics workflows. You work closely with our studio and our project teamto ensure financial clarity and project readiness.Operations & ProcurementInitiate, manage, and track all purchases for decor, artwork, furniture, andinterior projects in coordination with the project lead.Resolve all damage claims, short-shipments, and other issues in coordinationwith warehouse partners.Work with the procurement support staff to ensure specifications are keptcurrent, including research, and identify lead time and stock issues.Request vendor quotes and coordinate purchase orders for orders.Coordinate with labor vendors, including receiving warehouse partners.Document all freight & sales tax payments for products, and work withvendors to pursue credits/refunds based on resale status.Manage warehouse partners as they receive, sort, organize, and prepare allproducts for delivery to the site and seamless, efficient installation and staging.Assist with delivery & staging at job sites.Vendor ManagementOnboard approved vendors, and maintain standards of performance for allstudio vendors.Create and track purchase orders for vendors and fabricators.Maintain project financial accuracy and reports.Manage quality control and issue resolution with vendors, including materialsand labor partners.Reporting & ReconciliationDocument and record all installations, including updating and/or issuingaudit-ready material, if requested by client.Reconcile monthly business charges across cards, banks, and accounts.Qualifications5–7 years of experience in finance or operations roles within creative studios,design/build, architecture, or similar industries.Proficient with tools including QuickBooks, Gusto, and Google Sheets.Familiarity with project-based billing and milestone/progress invoicingDetail-oriented and organized — able to manage many small details whileseeing the bigger picture.Strong communication skills and comfort interacting with vendors and clientsDiscreet and trustworthy with sensitive business material.This position is being handled by Source Recruiting.