Operator

Operator – Physical & Back-to-Back TradingAbout the RoleFLEX Commodities is looking for an experienced Operator to join our trading operations team in Dubai.The role will be responsible for the end-to-end operational execution of physical and back-to-back commodity trades, working closely with Traders, Finance, Trade Finance, Accounts, counterparties, suppliers, customers, inspectors and logistics/service providers.We are looking for someone who understands the commercial urgency of a trading environment and can independently manage multiple transactions while maintaining strong control over documentation, contractual obligations and operational timelines.Key ResponsibilitiesManage the complete operational lifecycle of physical and back-to-back trades, from contract execution through delivery and final settlement.Coordinate physical movements of cargo, including shipment/delivery schedules, nominations, documentation, inspections and other operational requirements.Handle back-to-back transactions, ensuring alignment between purchase and sales contracts, delivery terms, quantities, specifications, documentation and payment terms.Review trade contracts and ensure operational execution is in line with agreed Incoterms, contractual terms, laycan/delivery windows and commercial requirements.Coordinate closely with Traders on deal execution, amendments, operational issues and changes affecting commercial exposure.Liaise with suppliers, customers, terminals, agents, inspectors, surveyors, transporters and other relevant counterparties/service providers.Prepare, collect, verify and maintain trade and shipping documentation, including invoices, BDNs, certificates, bills of lading and other supporting documents as applicable.Monitor deliveries and ensure completed transactions and relevant supporting documentation are accurately and promptly updated in the company's systems.Coordinate with Accounts on payment terms, credit days, receivables/payables, LC/documentary requirements and transaction settlements.Track outstanding documents, deliveries, invoices and other operational actions and proactively follow up to ensure timely closure.Identify discrepancies between purchase and sales terms and escalate potential operational, financial or contractual risks before they impact the transaction.Maintain accurate trade records and ensure documentation is properly captured in the company's ERP/document management systems.Support reconciliation and closure of completed trades and assist in resolving quantity, quality, documentation, invoicing or settlement discrepancies.Provide timely operational updates to Traders and relevant internal stakeholders.Ensure adherence to internal controls, compliance requirements and established operating procedures.The role maybe based in UAE or GreeceRequirementsBachelor's degree in Business, Supply Chain, Logistics, International Trade or a related discipline.3–5 years of relevant bunker trading or commodity trading operations experience, preferably covering both physical and back-to-back transactions.Strong understanding of the end-to-end trade lifecycle, including contracts, logistics, documentation, invoicing and settlement.Good working knowledge of Incoterms and international trade documentation.Experience coordinating with Traders, accounts and controls teams, suppliers and customers.Ability to identify mismatches and operational risks across purchase and sales contracts.Strong attention to detail and ability to manage multiple live transactions simultaneously.Commercially aware, proactive and comfortable working in a fast-paced trading environment.Strong written and verbal communication skills.Proficiency in MS Office; experience with commodity trading/ERP systems would be an advantage.Preferred ProfileExperience within oil, petroleum products, marine fuels, energy or other physical commodities will be highly preferred.The ideal candidate will be hands-on, commercially aware and able to take ownership of transactions rather than simply coordinating individual operational tasks.