PA to MD - 1 Year Contract Role

Transguard Workforce Solutions continues to lead the UAE market as a trusted partner for innovative and fully integrated HR services. With more than a decade of experience and a highly skilled team, we are proud to support organizations across the region with tailored workforce solutions.We are currently hiring a Personal Assistant to Managing Director - 1 Year Contract Role on behalf of a prestigious client, based in their Dubai office.Job Responsibilities:Maintain the general Management of the Managing Director’s workflow, Provide a service that is in line with the MD’s work habits and preferences,Maintain the daily meetings schedule for the Managing Director.Coordinate travel requirements in connection with arrangements for the MD.Organize events, conferences for Managing Director.Prepare expense claims of the MD.In certain cases, respond/direct emails to the necessary employees on behalf of the MD.Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.Ensure the MD is fully briefed on, or prepared for, any engagements he/she is involved in.Prepare correspondence on behalf of the MD, including the drafting of general replies, correspondence.Prepare preliminary presentations on PowerPoints.Provide residence/accommodation options to the new MD and schedule the viewing appointments.Brief the MD about what is going on internally and collect information if needed.Prepare handover agenda between previous and future MDs.Conduct research on ad hoc topics and manage ad hoc projects for the MD.In charge of organizing VIP events of the Company upon MD request and in coordination with Marketing Department.Assist HQ and other affiliates when doing events in UAE, In charge of VIP visitors logistics (hotels, transportation, events and meal invitations…etc).Manage and maintain the Personnel on Board and Business Leaves summary.Coordinate with HR on certain tasks such as leaves, events and travel.Support Procurement & Purchase department for the supplier selection during events, negotiate with hotels to get best rates.Liaise with the French Consulate for events and visa requirements.PA role for the MD of TEP Yemen:Prepare letters to French consulates in different countriesLiaise with Head office in ParisLiaise with YLNG, Yemen and Abu Dhabi officeKeep the driver update with MD’s agendaOrganize small events (local & international)Prepare his expense claims and get the necessary approvalsFully in charge of MD’s POB systemTrack MD’s correspondence to different destinationsOrganize MD’s calendarHandle the MD’s busy travel requirements and related visasArrange personal vehicle renewalSkills & Requirements:Knowledge/Skills:Good computer skills and ability to multitask.Tech Savvy and advanced proficiency on MS Office toolsExcellent interpersonal skills ,strong on EQ and work ethicsEducation: A degree holder in any suitable discipline.Experience: Minimum 6 -8 years of experience within the similar field.Language skills:English, Level: FluentFrench: Level: Fluent