Part Time Executive Assistant

Our client, an innovative healthcare startup, is seeking a part-time executive assistant to support their CEO during a period of company growth. This role is based in Boston, MA, offering $38-45/ hour, is starting ASAP. The part-time hours are 4 hours a day Monday-Friday equaling 10-20 hours a week depending on needs. This part-time executive assistant will serve as a trusted partner to the CEO, helping manage competing priorities, coordinate extensive travel, and ensure day-to-day operations run seamlessly. This role is ideal for someone who thrives in a fast-paced startup environment.

Key Responsibilities

Manage and maintain the CEO's complex calendar, scheduling meetings across multiple time zones and stakeholder groups.Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and meeting logistics.Prepare meeting notes and follow-up communications.Prioritize incoming requests and act as a gatekeeper for the CEO's time.Track action items and ensure timely follow-up on key initiatives and commitments.Support scheduling for executive meetings, investor discussions, board-related activities, and customer-facing events.

Qualifications

5-10 years of Executive Assistant experience supporting C-suite executives, preferably a CEO.Experience working within a startup, early-stage company, biotechnology, healthcare, life sciences, or other high-growth environments.Exceptional organizational skills and attention to detail.Proven ability to manage multiple priorities in a fast-paced and ever-changing environment.Strong written and verbal communication skills.Ability to think ahead, anticipate needs, and solve problems independently.Demonstrated discretion and professionalism when handling confidential information.Advanced proficiency with Microsoft Office, Google Workspace, and scheduling/calendar management tools.Experience coordinating complex domestic and international travel arrangements. Qualified and interested candidates are encouraged to apply today for immediate consideration.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)