Part time Office Manager and PA to Founder

Job Title: Part Time Office Manager & Founder PA 3 Days - Office Based ( Tuesday – Thursday)This role would suit someone who enjoys variety, takes ownership and is comfortable moving between practical office tasks, confidential executive support and fashion-specific coordination.

You will be a central point of contact across the business and help ensure that people, projects and priorities remain organised and on track. Reporting to the Finance Director, with a dotted-line reporting relationship to the Founder.

Key Responsibilities

Office Management & Facilities· Oversee the smooth day-to-day running of the London office.· Ensure the office is organised, professional, welcoming and fully operational.· Manage office suppliers and service providers, including the cleaning company, building management, maintenance contractors, security providers and other facilities suppliers.· Monitor the quality of cleaning and facilities services, resolve issues and review requirements with suppliers.· Source and order stationery, equipment, refreshments, kitchen supplies and other office requirements, balancing quality and cost.· Coordinate repairs, maintenance, office improvements and workspace changes.· Manage meeting rooms, visitors, deliveries, post and general front-of-house requirements.· Monitor office-related expenditure and support supplier reviews and cost control.· Maintain relevant office, health and safety, fire safety and first-aid records, coordinating external support where required.· Identify practical ways to improve office processes, organisation and efficiency.Founder / PA Support· Provide proactive day-to-day administrative support to the Founder.· Manage diary scheduling, appointments and internal and external meetings.· Arrange UK and international travel, accommodation, transport and itineraries.· Prepare agendas, meeting materials, presentations and supporting documents.· Manage confidential correspondence, documents and information with discretion.· Follow up meeting actions and help keep key projects and deadlines on track.· Act as a key coordination point for internal teams and external contacts on behalf of the Founder.· Provide ad hoc research and administrative support as required.HR & Employee Support· Support recruitment administration, including interview scheduling and candidate coordination.· Coordinate new starter onboarding, inductions, equipment and general office setup.· Maintain accurate employee records and HR documentation.· Support probation review administration, employee changes and other employee lifecycle processes.· Assist with employee communications, policy updates and handbook administration.· Coordinate employee benefits and workplace-related administration where required.· Support staff wellbeing, engagement activities, team events and company celebrations.· Work alongside Finance, managers and external HR advisers on day-to-day people administration.Business & Administrative Support· Provide general administrative support to the leadership team when required.· Assist with company-wide projects and operational initiatives.· Coordinate information and actions across teams to help projects progress.· Help maintain clear internal processes, records and ways of working.· Undertake other reasonable duties that support the smooth running of a growing fashion business.· Adhoc support with any other projects that come our way: Office Move, Photoshoot, Store openings etcCandidate Requirements:EssentialOffice Manager, PA, EA requiredHighly organised, proactive and able to manage changing priorities.Fashion, retail, e-commerce or creative business experience.Experience supporting a founder or senior executive.Exposure to HR admin, onboarding, samples, photoshoots or events.Working with us: We are a small but passionate team who love what we do – you will need to be a self-starter, able to hit the ground running and always up for a challenge. Someone who is confident and can work in a busy environment. Other:● Must have the legal right to work in the UK and be comfortable commuting to our Chiswick office in London ● Part Time office based (3 days a week) with flexible start time (8-10am)● 25 Days holiday Prorata● Competitive Salary and other perks