Part-Time Personal & Business Assistant
Pavé The Way® Jewelry by Joan Hornig · Manhattan, NY
Apply & track with Apply EdgePart-Time Personal & Business Assistant
The company launched under the name Philanthropy Is Beautiful® Jewelry by Joan Hornig at Bergdorf Goodman in New York in 2002 where it remained for 17 years. Today, PTW Jewelry encompasses both Pavé The Way® Jewelry and Philanthropy Is Beautiful® Jewelry, built on the belief that luxury and purpose can shine together. Most importantly, for more than 26 years our founder has donated 100% of the profit from every sale to the charity of the purchaser’s choice, creating a direct connection between beauty and impact and generating millions of dollars in donations across more than 1,000 nonprofits.Our collections - including Empowerment Tools, Tool Bits, Food for Thought, Pavé The Way for a Cure, My BFFs, and No Planet B - feature necklaces, earrings, bracelets, and rings designed to inspire change. Each piece is crafted using ethically sourced diamonds, repurposed 18k gold, and sterling silver, ensuring sustainability and integrity at every step. We proudly partner with skilled artisans who are always paid a fair wage.At PTW Jewelry, every design tells a story of empowerment, purpose, and hope - because when you wear our jewelry, you don’t just make a statement, you make a difference.About the RoleWe are seeking a highly organized, resourceful, proactive, and adaptable Personal Assistant to support the founder of Pavé The Way® Jewelry. This is a dynamic role for someone who learns quickly, takes initiative, and is comfortable with a constantly changing list of priorities. The ideal candidate is someone who can assess what needs to be done, prioritize competing demands, and jump in wherever needed to keep things moving.The PA will support the founder across day-to-day personal and professional tasks, while also assisting with jewelry operations, production, marketing, sales, events, and general administrative needs. This person should be comfortable moving between high-level and hands-on tasks - from coordinating a schedule or researching a new opportunity to picking up jewelry in the Diamond District, updating Shopify, preparing materials for a trunk show, or helping solve an unexpected problem.Flexibility, discretion, sound judgment, attention to detail, and a willingness to roll up your sleeves are essential for success in this role.ResponsibilitiesPersonal & Administrative SupportAssist with coordinating the founder’s calendar, appointments, meetings, and schedulingAssist with personal and business-related errands, research and other day-to-day tasksHelp organize files, inventory and other administrative systemsHandle correspondence, follow-ups, and communications with various business relationshipsAnticipate needs and proactively take care of tasks before they become problemsJewelry Operations & ProductionAssist with Shopify, including website updates, inventory, and order fulfillmentAssist with jewelry production and make regular visits to the Diamond District as neededCoordinate with external jewelers, stringers, casters, and artisansHelp track production, inventory, orders, and costsAssist with shipping, receiving, packaging, and other fulfillment needsPhotograph jewelry products and assist with basic photo editing for online and marketing useMarketing & Sales SupportSupport marketing and sales operations, including coordinating marketing initiatives, preparing sales materials, and assisting with customer and retail partner outreachAssist with social media, email marketing, website content, and other marketing projects as neededHelp create and organize marketing assets using Canva and Adobe Creative SuiteAssist with research, outreach, and preparation for retail and nonprofit partnershipsHelp prepare materials for meetings, presentations, trunk shows, and other sales opportunitiesEventsAssist with the planning, preparation, and execution of trunk shows and special eventsHelp with event logistics, jewelry preparation, displays, packing, and follow-upBe available to work occasional evening events and a limited number of weekend evening events - only a handful per yearGeneral SupportTake on a wide range of projects and responsibilities as priorities changeProactively identify and solve problems rather than waiting to be directedJump in wherever needed on any given day to support the founder and the businessCreate and maintain organizational systems that improve efficiencyHandle confidential and sensitive information with discretionRequirementsHighly organized, detail-oriented, and resourcefulAbility to learn quickly and become comfortable with new systems, tools, and responsibilitiesAbility to prioritize and manage multiple competing tasks in a fast-changing environmentA true “roll up your sleeves and get it done” attitudeExcellent judgment and ability to problem solve and make decisions on the spotStrong written and verbal communication skillsStrong computer skills and ability to learn new software quicklyShopify experience preferredKnowledge of or interest in jewelry, fashion, retail, or creative businesses a plusExperience with Canva, Adobe Creative Suite, Photoshop, or Lightroom a plusAbility to work independently while also knowing when to ask questionsStrong follow-through and ability to see tasks through to completionProfessional, personable, and comfortable interacting with vendors, clients, retail partners, and other business contactsMust be flexible and comfortable with a role where priorities and responsibilities can change from day to dayPrevious experience working as a Personal Assistant or in a similar executive/personal support role is requiredWhy Join Us?At Pavé The Way® Jewelry, you’ll do more than support a business - you’ll help support a mission. You’ll work closely with the founder of a unique, purpose-driven jewelry company that uses fine jewelry as a force for good. This is an opportunity for someone who enjoys variety, takes initiative, wants to learn, and likes being an integral part of a small and growing business.You’ll have the opportunity to contribute across operations, production, marketing, sales, events, and business development while helping a mission-driven brand make a meaningful impact.