Personal Assistant and Coordinator

ONLY CANDIDATES INSIDE UAE WILL BE CONSIDERED FOR THIS POST AND WITH EXISTING UAE EXPERIENCE.Maison Ellyse is a communications agency with offices in Dubai, Paris, and Riyadh, dedicated to building enduring connections between brands and their audiences. The agency specializes in both B2B and B2C sectors, with strong expertise in luxury fashion, arts, hospitality, luxury F&B, health and wellness, and entertainment. Maison Ellyse focuses on purposeful storytelling, strategic partnerships, and a deep understanding of the regional markets it serves. Acting as an extension of client teams, the agency develops strategies that build trust, drive engagement, and strengthen brand presence. Its mission is to create results and relationships that stand the test of time.Role Description The Personal Assistant and Coordinator role at Maison Ellyse is a full-time, on-site position based in Dubai, United Arab Emirates. The role involves managing daily schedules and calendars, coordinating meetings, preparing briefs, and ensuring timely follow-up on tasks and initiatives. The Personal Assistant and Coordinator will organize travel and accommodations, handle correspondence, and maintain confidential records and documents. This position also supports project coordination across client accounts, assisting with timelines, logistics, and team communication to ensure smooth execution of campaigns and events. The role requires close collaboration with leadership and internal teams to prioritize actions, prepare materials for meetings, and support the efficient operation of the agency. As coordinator, you will assist the PR team on reports and other actions during peak periods.QualificationsStrong organizational, time management, and multitasking skills, with the ability to prioritize and manage competing deadlines.Excellent written and verbal communication skills in EnglishProficiency with productivity and collaboration tools (e.g., MS Office Suite, Google Workspace, calendar management software, Canva)Experience in administrative support, personal assistance, or coordination roles, preferably within communications, media, luxury, or hospitality sectors.High level of professionalism, discretion, and integrity when handling sensitive information and executive-level matters.Strong interpersonal skills and the ability to build effective working relationships with internal teams, clients, and external partners.Detail-oriented approach with consistent follow-through and a proactive mindset to anticipate needs and resolve issues quickly.Ability to work on-site in Dubai, United Arab Emirates, with flexibility for occasional extended hours aligned with business demands.Bachelor’s degree in Communications, Business Administration, Marketing, or a related field is preferred.Interest in luxury brands, arts, hospitality, and lifestyle industries, and familiarity with regional cultural and business practices.1-2 years experience or those looking for junior/entry level roles.