Personal Assistant (cần background về tài chính, ngân hàng)

Our client is an established Hong Kong-headquartered financial group with offices across Southeast Asia, comprising licensed securities brokerage and asset management entities regulated by the Hong Kong Securities and Futures Commission (SFC). The group serves high-net-worth individuals, family offices and institutional clients internationally. It is seeking a capable, discreet and polished Personal Assistant to provide direct support to a senior executive, and to use modern AI tools to extend how much of that support can be handled independently — keeping a fast-moving schedule, communications, research and priorities running smoothly.Key ResponsibilitiesCore Executive SupportManage a complex calendar, schedule appointments and coordinate internal and external meetings.Arrange business travel, accommodation, transport, itineraries, visas and related documentation.Screen and prioritise calls, emails, correspondence and meeting requests with sound judgement.Prepare meeting materials, presentations, reports, briefing notes and follow-up action lists.Attend meetings when required, take accurate minutes and track agreed actions to completion.Coordinate professionally with clients, business partners, advisers and senior stakeholders.Handle confidential business and personal information with absolute discretion.Support business events, client engagements and occasional personal or ad hoc executive matters.Maintain organised records, contact lists, documents, expenses and administrative systems.Anticipate needs, resolve routine issues independently and ensure important deadlines are not missed.AI-Augmented Responsibilities (New Scope)Use AI writing tools (e.g. Microsoft Copilot, ChatGPT/Claude) to draft, tighten and proofread routine correspondence, meeting notes and briefing packs for the executive's review before sending.Run AI-assisted meeting transcription and summarisation for calls and meetings, producing clean minutes, decisions and action-owner lists within the same day.Use AI scheduling assistants to propose optimal meeting times across time zones, auto-resolve calendar conflicts and pre-draft invite copy.Conduct first-pass research on people, companies, venues and destinations using AI search tools ahead of meetings and trips, producing a one-page brief.Maintain and refine a library of AI prompt templates for recurring tasks (travel itineraries, thank-you notes, follow-up emails, event logistics) to speed up turnaround.Use AI tools to draft first versions of presentations and reports from source materials, which are then refined and finalised manually.Apply AI-assisted translation and tone-checking for cross-language correspondence, flagging anything needing human review.Flag and escalate any AI-drafted output involving sensitive, confidential or high-stakes content for the executive's explicit sign-off before it is sent — AI output is always a draft, never a final word.RequirementsFemale candidate with a polished, well-groomed and professional appearance suitable for a client-facing environment.Diploma or degree in Business Administration, Communications, Hospitality or a related discipline.At least 3 years of experience as a Personal Assistant, Executive Assistant or in a comparable role supporting senior management.Strong spoken and written English; additional Asian language capability is an advantage.Excellent organisation, attention to detail, follow-through and time-management skills.Confident interpersonal manner and the maturity to communicate with senior and high-net-worth stakeholders.Proficient in Microsoft Office and modern digital productivity tools.Comfortable using AI assistants (Copilot, ChatGPT, Claude or similar) for drafting, research, transcription and scheduling — prior hands-on use is a strong advantage; training will be provided.Sound judgement on when a task requires human discretion versus when AI assistance is appropriate, always with confidentiality in mind.High integrity, discretion and flexibility, including occasional support outside standard hours when genuinely required.