Personal Assistant

Key Reponsbilities:1. Operations & SchedulingOrganize day-to-day operations for the executive.Schedule and coordinate both in-person and online meetings with branch offices across several African countries.Manage calendar conflicts and time-zone differences effectively.2. Travel & LogisticsArrange all required travel including flights, accommodations, and ground transport.Handle multi-country visa applications and supporting documentation.Prepare detailed itineraries for trips involving multiple African destinations.3. Communication & ReportingLiaise with branch managers across different time zones.Proactively gather information, updates, and reports from branch offices.Ensure timely and accurate flow of information between headquarters and African branches.4. Documentation & Corporate RecordsDraft letters, memos, and other correspondence as required.Prepare and format corporate documents including:Minutes of board meetingsResolutionsOfficial internal communications5. Filing & Deadline ManagementOrganize and maintain a logical filing system (physical or digital).Set up alerts and reminders for critical deadlines.Ensure all documents are easily retrievable and up to date.Required Qualification and Experience:Minimum 1–3 years of experience as a Personal Assistant or Executive Assistant.Proven experience supporting international operations (Africa experience strongly preferred).Strong working knowledge of:MS Office (Word, Excel, Outlook, PowerPoint)Online meeting platforms (Zoom, Microsoft Teams, Google Meet)Cloud filing systems (Google Drive, SharePoint, Dropbox)Excellent written English – ability to draft formal corporate documents.