Personal Assistant

Position OverviewThe Executive & Personal Assistant is responsible for helping the Founder manage day-to-day personal and business responsibilities. This individual serves as a central point of organization, helping coordinate schedules, meetings, travel, communications, errands, projects, and follow-ups across multiple companies and personal commitments.The ideal candidate is extremely organized, responsive, discreet, proactive, and comfortable working in a fast-paced environment where priorities can change quickly.RequirementsKey ResponsibilitiesManage the Founder's calendar, appointments, meetings, calls, and daily scheduleMaintain a daily and weekly priority list and ensure important tasks are completedSchedule and coordinate business meetings, personal appointments, dinners, events, and other commitmentsMonitor upcoming deadlines and provide reminders and follow-upsCoordinate travel, including flights, hotels, transportation, itineraries, and reservationsPrepare detailed itineraries and daily schedules when neededHandle personal reservations, appointments, errands, purchases, deliveries, and other requestsAssist with business responsibilities across UTC, The College Butler, and Table and ChairCommunicate with employees, vendors, clients, partners, and other contacts on behalf of the Founder when authorizedFollow up with employees and managers regarding outstanding tasks and deadlinesHelp coordinate interviews, meetings, employee schedules, and company projects with HR and managementOrganize documents, receipts, invoices, contracts, and other important recordsPrepare basic reports, spreadsheets, presentations, emails, and internal communicationsTrack outstanding payments, invoices, deposits, and administrative items and bring them to the Founder's attentionCoordinate vendors and service providers for personal and business needsAssist with events, hospitality arrangements, client experiences, and special projectsMaintain contact lists and important company and personal informationHelp organize the Founder's email, messages, and correspondenceIdentify items requiring immediate attention and escalate them appropriatelyHandle confidential personal, financial, employee, client, and company information with strict discretionBe available for reasonable after-hours or urgent requests when requiredAnticipate needs and solve routine issues before they require the Founder's direct involvementBenefitsPaid Time Off (Vacation, Sick & Public Holidays)Training & DevelopmentWork From Home