Personal Assistant

General Description:The Personal Assistant will provide direct secretarial and organizational support to the General Manager.

Responsibilities

Providing comprehensive administrative support to the General Manager, including managing calendars, scheduling meetings, appointments, business lunches, store visits, preparing presentations and handle the communication with Shareholders/ Board members in accordance to set internal practices.Executing and administering travel arrangements such as hotel and flight bookings, visas, foreign exchange as per company’s travel policy and guidelinesLead initial market research pertaining to new businesses/ Brands as directed by the General Manager.Ensuring file of all Credit card bookings handed over to accounts by the end of each monthCoordinate internal and external legal meetings as deemed necessary by the GM and follow up on action items.Support the leasing process in its entirety with the guidance of the General Manager and ensure the signature of the documentation is properly executed in due time.Perform other related duties as required from time to time.Support the General Manager and act as first point of contact across various functions including legal, operations, commercial activities, leasing, business development, and other relevant areasEngage in first stage negotiations with various vendors/partners/landlords as directed by the General Manager.Handle ad hoc duties as directed by the General Manager

Qualifications

5 years of overall experience with minimum of 2 years of local experience working with a Senior ManagerMust have a Bachelor's DegreeStrong oral and written communication skills, with a keen attention to detailStrong organizational skills, with the ability to prioritize tasks and manage time effectivelyAn independent person who can work with minimum supervisionHigh level of integrity and professionalism, maintaining confidentiality and discretion in all interactionsProficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant softwareFlexible and able to work in a busy environment