Personal Assistant

Key ResponsibilitiesExecutive & Administrative SupportManage the Chairman’s daily calendar, appointments, meetings, and commitments.Coordinate and prioritize meetings based on urgency and importance.Prepare meeting agendas, briefing materials, presentations, reports, and other documents.Attend meetings when required, take minutes, and follow up on action items.Screen and manage emails, correspondence, phone calls, and invitations.Prepare professional correspondence, letters, presentations, and confidential documents.Maintain an organized filing system for important documents and records.Monitor deadlines, commitments, and follow-up matters on behalf of the Chairman.Meeting & Stakeholder ManagementCoordinate with directors, senior management, clients, business partners, government representatives, and other stakeholders.Serve as a professional liaison between the Chairman and internal/external parties.Arrange board meetings, management meetings, business appointments, and corporate events.Ensure the Chairman is fully briefed and prepared for important meetings and engagements.Handle invitations and coordinate attendance at corporate and social functions.Travel & Event CoordinationArrange domestic and international business travel, including flights, accommodation, transportation, visas, and detailed itineraries.Coordinate airport transfers and other transportation requirements.Organize business dinners, corporate functions, conferences, and special events.Ensure all travel and event arrangements run smoothly and discreetly.Coordination with Chairman’s Personal DriverLiaise closely with the Chairman’s personal driver to coordinate daily transportation arrangements, schedules, pick-up and drop-off times, and changes to itinerary.Ensure the driver is kept informed of the Chairman’s meetings, appointments, travel plans, and last-minute schedule changes.Coordinate transportation arrangements for business meetings, corporate events, airport transfers, and personal engagements.Communicate any changes or special requirements promptly and discreetly.Ensure smooth coordination between the Chairman, driver, and relevant parties to maintain punctuality and efficiency.Personal AssistanceAssist with personal appointments, reservations, purchases, and other private arrangements as required.Coordinate personal and professional commitments to ensure an efficient daily schedule.Handle ad-hoc tasks and special assignments entrusted by the Chairman.Be available to respond to urgent matters when necessary.Assist with Chairman’s wife personal matters where necessaryConfidentiality & DiscretionMaintain strict confidentiality regarding business, financial, personal, and family matters.Exercise sound judgment when dealing with sensitive information and high-profile individuals.Ensure confidential documents and communications are securely handled.Demonstrate integrity, loyalty, and professionalism at all times.RequirementsMinimum 4–6 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar position.Experience supporting a Chairman, CEO, Managing Director, business owner, or senior executive is highly preferred.Excellent written and spoken English.Strong communication and interpersonal skills.Excellent organizational and time-management abilities.Proficient in Microsoft Office, Google Workspace, and other relevant business applications.Ability to manage multiple priorities and work under pressure.Strong attention to detail and follow-through.Excellent judgment and problem-solving skills.High level of confidentiality, integrity, and discretion.Professional appearance and manner.Willingness to work flexible hours when required.Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. 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