Personal Assistant

🚨 🚨 Hiring: Personal Assistant to the Chairman📍 Location: Mumbai💼 Department: Chairman’s Office👤 Reporting To: Chairman🎯 Experience: 1–3 years preferredSalary _ 40K to 95K per monthAbout the RoleWe are looking for a highly organized, proactive, trustworthy and detail-oriented Personal Assistant to the Chairman to provide comprehensive professional and personal support.The ideal candidate should be capable of managing the Chairman’s schedule, travel, purchases, documentation, follow-ups, personal requirements, family travel and private property-related activities. The role requires excellent coordination skills, discretion, ownership and the ability to manage multiple priorities independently.Key Responsibilities📅 Calendar & Schedule Management- Manage the Chairman’s daily calendar, meetings, appointments and commitments.- Coordinate meetings with internal teams, clients, suppliers, consultants and vendors.- Prepare relevant documents and information for meetings.- Maintain daily/weekly task lists and ensure timely follow-ups.- Prioritize appointments and handle schedule changes efficiently.✈️ Business & Personal Travel- Manage domestic and international travel arrangements.- Coordinate flights, hotels, airport transfers, cars/drivers and travel itineraries.- Assist with visa and travel documentation.- Coordinate travel arrangements for the Chairman’s family when required.- Handle last-minute changes, cancellations and urgent travel requirements.🛍️ Personal Purchases & Requirements- Manage the Chairman’s day-to-day personal purchasing requirements.- Identify suitable products, suppliers and service providers.- Obtain and compare quotations based on quality, pricing and availability.- Coordinate deliveries, installations, repairs and servicing.- Maintain records of regular vendors and frequently purchased items.🏡 Private Property & Estate Management- Coordinate day-to-day requirements and maintenance of the Chairman’s private properties.- Coordinate with vendors, contractors, technicians and service providers.- Obtain quotations and comparative estimates for repairs, maintenance and purchases.- Conduct market research for machinery, equipment, materials and services.- Prepare comparative statements for the Chairman’s review.- Monitor vendors and contractors to ensure timely completion of work.- Coordinate procurement and delivery of materials, furniture, fixtures and equipment.- Maintain bills, invoices, estimates and payment-related documentation.- Coordinate with property staff, caretakers and security personnel.- Assist with major repairs, renovations, upgrades and capital expenditure planning.- Provide regular updates and status reports to the Chairman.🎯 Candidate Profile- 1–3 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.- Excellent organizational and coordination skills.- Strong follow-up and task-management abilities.- Good communication and interpersonal skills.- Comfortable handling personal and confidential matters.- Ability to coordinate with multiple vendors and service providers.- Strong attention to detail and problem-solving ability.- Ability to work independently and manage urgent requirements.- High level of integrity, discretion, confidentiality and ownership.📩 Interested candidates can share their updated CV for consideration.#Hiring #PersonalAssistant #PA #ExecutiveAssistant #ChairmanOffice #ExecutiveSecretary #MumbaiJobs #MumbaiHiring #PersonalAssistantJobs #ExecutiveAssistantJobs #TravelManagement #VendorManagement #PropertyManagement #EstateManagement #Procurement #AdministrativeJobs #ManagementSupport #PersonalSupport #CoordinationJobs #JobOpening #HiringNow