Personal Assistant

Job Description

Personal Assistant (PA)Job Title: Personal Assistant to Senior Management

Location: SuratExperience: 3–7 years (preferred)Employment Type: Full-timeReporting To: Director / Managing Director / Senior ExecutiveJob PurposeTo provide comprehensive administrative and organizational support to senior management, ensuring the smooth coordination of daily activities, meetings, appointments, travel, and confidential matters.Key ResponsibilitiesManage the senior executive's calendar, appointments, meetings, and reminders.Handle emails, phone calls, correspondence, and follow-ups.Coordinate domestic and international travel, including flights, hotels, and itineraries.Prepare meeting agendas, presentations, reports, and minutes of meetings.Maintain confidential documents, records, and correspondence.Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the executive.Track important tasks, deadlines, and pending action items.Organize meetings, business events, and personal or professional engagements as required.Handle expense records, bills, reimbursements, and other administrative activities.Perform other responsibilities assigned by the reporting manager.Required Skills and QualificationsGraduate in any discipline; additional administrative qualifications are an advantage.Prior experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.Excellent verbal and written communication skills.Strong organizational, multitasking, and time-management abilities.Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.High levels of discretion, confidentiality, and professionalism.Ability to anticipate requirements, work independently, and manage changing priorities.A professional attitude with strong interpersonal and coordination skills.Preferred Candidate ProfileA proactive, dependable, well-organized individual who can manage responsibilities efficiently, maintain confidentiality, and provide reliable support to senior management.