Personal Assistant

About USOur company, namely, U-SONIX has been providing Non-Destructive Testing inspection services to the Oil, Gas, Power, Nuclear, Construction and renewable energy sectors since the last 20 years both in India and abroad (www.u-sonix.com).

Job Title: Personal AssistantReporting To: Managing Director

Department: Executive Office / AdministrationExperience: Minimum 1yearSalary: 3 LPA to 3.25 LPAJob Summary:We are looking for a highly organized, proactive, and trustworthy Personal Assistant to provide administrative, professional, and personal support to senior management.

The candidate will be responsible for managing daily schedules, coordinating meetings, handling correspondence, organizing travel arrangements, and ensuring the smooth execution of day-to-day activities.

Roles and Responsibilities

Manage the Managing Director’s calendar, appointments, meetings, and daily schedule, ensuring effective prioritization of activities.Coordinate domestic and international travel arrangements, including flight bookings, accommodation, transportation, and travel itineraries.Organize management meetings, business reviews, client meetings, and other official engagements.Handle emails, telephone calls, correspondence, and communications on behalf of the Managing Director, as authorized.Maintain and organize confidential records, contracts, reports, and important correspondence.Ensure strict confidentiality of sensitive business information, financial data, and management discussions.Coordinate with HR, Finance, Administration, Operations, and other departments to facilitate smooth business operations.Monitor important commitments, approvals, deadlines, and deliverables requiring the Managing Director’s attention.Anticipate the Managing Director’s requirements and proactively address administrative and coordination needs.Perform other responsibilities as assigned by the Managing Director.Qualifications and Skills:Bachelor’s degree in Business Administration, Commerce, Management, or a related field.2–3 years of experience as an Executive Assistant, Executive Secretary, or in a similar role supporting senior management.Excellent verbal and written communication skills.Proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.Strong organizational, coordination, planning, and time-management skills.Ability to handle multiple priorities and work effectively under pressure.High level of discretion, integrity, confidentiality, and professionalism.Strong interpersonal skills, attention to detail, and problem-solving abilities.Prior experience supporting a Managing Director or CEO will be an added advantage.