Personal Assistant – Fragrances & Flavours

Location: Turbhe, Navi MumbaiEmployment: Full-timeExperience: Minimum 2 yearsWorking Days: Monday to SaturdayWorking Hours: 10:00 AM to 5:00 PMSalary: To be discussed during the interviewAbout the CompanyEstablished in 1996, Leo Fragrances and Flavours Ltd. is a manufacturer and developer of customized fragrances and flavours, serving 200+ clients.

With strong R&D capabilities, the company provides innovative and quality-driven solutions across multiple industries.About the RoleWe are looking for an experienced Personal Assistant to support the Managing Director in business coordination, day-to-day operations and administrative activities. The ideal candidate should have strong organisational abilities, excellent communication skills and the ability to efficiently coordinate across departments, manage important follow-ups and ensure smooth daily operations.Key ResponsibilitiesManage the Managing Director's calendar, meetings, appointments, calls and travel schedules.Coordinate with internal teams, clients, vendors and business partners.Handle emails, correspondence, reports, presentations and important follow-ups.Track key tasks, deadlines, projects and business deliverables.Coordinate with R&D, Production, Sales, Marketing, Finance and Administration teams.Prepare proforma invoices and follow up with clients on pending payments.Coordinate regularly with the Sales team on client requirements, business updates and follow-ups.Provide daily factory updates to the Managing Director, covering operational activities, material dispatches and receipts.Maintain and organise confidential business documents and records, ensuring accuracy and confidentiality.Candidate ProfileGraduate in any discipline.Minimum 2 years of experience as a Personal Assistant, Executive Assistant or in a business coordination role.Experience supporting senior management in a fragrance or flavour company will be preferred, but is not mandatory.Fluent in English and Hindi, with strong written and verbal English communication skills.Proficiency in MS Excel, Word and other MS Office applications is essential.Strong organisational, coordination, communication and multitasking skills.Detail-oriented, proactive and capable of working independently.Basic knowledge of the fragrance and flavour industry will be an added advantage, but is not mandatory.Women are encouraged to apply.Reporting ToShaishav Suvarnkar – Managing DirectorKushal Suvarnkar – DirectorMitesh Suvarnkar – Managing DirectorHow to ApplyInterested candidates can send their updated CV to Info@leofragrances.com with the subject line "Application – Personal Assistant".