Personal Assistant-Male -Arabic Speaker

Personal Assistant to CEO – Arabic SpeakerLocation: Dubai,Employment Type: Full-Time | On-siteLanguage: Arabic -EnglishReporting To: CEOJob SummaryWe are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide comprehensive executive and personal support to the CEO.The ideal candidate will be responsible for managing the CEO’s daily schedule, business and personal appointments, travel arrangements, correspondence, meetings, follow-ups, and confidential matters. The role requires a high level of discretion, professionalism, flexibility, and the ability to anticipate the CEO’s needs and ensure that priorities and commitments are handled efficiently.The successful candidate must be an Arabic speaker with strong communication, organizational, interpersonal, and follow-up skills, and the ability to work in a fast-paced and highly confidential environment.Key ResponsibilitiesExecutive & Personal SupportManage the CEO’s daily calendar, appointments, meetings, and priorities.Coordinate both business and personal schedules and commitments.Anticipate the CEO’s requirements and proactively follow up on pending matters.Screen and prioritize calls, emails, messages, and correspondence.Prepare daily schedules, reminders, briefing notes, and follow-up lists.Handle confidential and sensitive information with absolute discretion.Act as a trusted point of contact between the CEO and internal/external stakeholders.Meetings & Follow-UpOrganize executive, management, client, and business meetings.Prepare meeting agendas, presentations, documents, and briefing materials.Attend meetings when required and prepare Minutes of Meeting (MoM).Maintain action trackers and follow up with responsible parties to ensure timely completion.Monitor deadlines, commitments, and instructions issued by the CEO.Travel & LogisticsArrange domestic and international business travel, including flights, hotels, transportation, visas, and itineraries.Prepare detailed travel schedules and ensure all arrangements are completed in advance.Coordinate airport transfers, meetings, events, and other travel-related requirements.Handle last-minute changes and urgent travel arrangements efficiently.Communication & CorrespondenceDraft, review, and proofread professional correspondence, emails, letters, and reports.Communicate professionally with clients, business partners, government authorities, consultants, contractors, and senior executives.Maintain effective communication between the CEO and relevant departments.Ensure all CEO instructions are clearly communicated and properly followed up.Administrative & Document ManagementMaintain organized and confidential CEO files, records, contracts, reports, and correspondence.Prepare presentations, reports, spreadsheets, and other executive documents.Coordinate document signatures and approvals.Maintain accurate records of important documents, commitments, and deadlines.Support the CEO with research, information gathering, and preparation of business materials.Stakeholder & Business CoordinationBuild and maintain professional relationships with key stakeholders on behalf of the CEO.Coordinate with internal departments to ensure smooth execution of CEO directives.Follow up with clients, partners, suppliers, consultants, and other external parties.Represent the CEO professionally when communicating with stakeholders.Personal AssistanceHandle selected personal arrangements and appointments for the CEO when required.Coordinate personal travel, reservations, events, and other private requirements.Maintain strict confidentiality regarding the CEO’s personal and family matters.Be available to handle urgent requirements outside normal working hours when necessary.RequirementArabic Speaker – Fluent – Mandatory.A bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, or similar role supporting a CEO, Chairman, Managing Director, or senior executive.Previous experience is mandatory.Strong experience in executive calendar and diary management.Proven experience handling business and international travel arrangements.Strong experience in meeting coordination, MoMs, action tracking, and executive follow-up.Excellent written and verbal communication skills in Arabic and English.Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.Excellent organizational and time-management skills.Strong attention to detail and ability to manage multiple priorities simultaneously.Ability to work under pressure and handle urgent and last-minute requests.High level of confidentiality, integrity, discretion, and professionalism.Strong interpersonal and stakeholder-management skills.Ability to work independently and anticipate the CEO’s needs.Flexible with working hours when required by business or personal commitments.Preferred QualificationsExperience supporting a CEO, Chairman, or high-level executive.Experience within real estate, investment, engineering consultancy, construction, property development, or a family office is an advantage.A valid driving license is preferred.Strong knowledge of the Dubai/ business environment and government procedures is an advantage.Ability to drive and accompany the CEO to meetings and appointments is an advantage.Experience handling both executive and personal affairs is highly preferred.Key CompetenciesExecutive & Personal AssistanceCalendar & Diary ManagementTravel & Itinerary ManagementMeeting CoordinationMinutes of Meeting (MoM)Executive Follow-UpStakeholder ManagementBusiness CorrespondenceDocument ControlConfidentiality & DiscretionTime ManagementOrganization & PrioritizationProblem SolvingMultitaskingCommunication SkillsProfessionalismAttention to DetailFlexibility & AvailabilityRelationship ManagementMicrosoft Office ProficiencyIdeal Candidate ProfileThe ideal candidate is a mature, well-presented, trustworthy, and highly organized Arabic-speaking individual who understands the level of discretion required when working directly with a CEO. He should be proactive rather than reactive, capable of managing multiple responsibilities simultaneously, and comfortable handling both high-level executive matters and personal arrangements with complete confidentiality.