Personal Assistant to CEO - For SWISH.GLOBAL- Job ID: 1539580

SWISH.GLOBAL is looking for Personal Assistant to CEOJob Description / Responsibility1. Official Documentation & Records ManagementMaintain proper tracking, filing, and records of important official documents related to the CEO.Monitor document status, current holder/location, pending actions, and deadlines to ensure timely completion.Coordinate document movement and follow up with concerned individuals as required.Ensure proper confidentiality and secure handling of sensitive and confidential documents.2. Calendar, Schedule & Meeting ManagementMaintain and manage the CEO’s daily, weekly, and upcoming calendar and schedule.Organize and coordinate internal and external meetings, appointments, and engagements.Confirm meeting details, including date, time, venue, and participants.Coordinate appointments based on the CEO’s availability and provide confirmation to relevant parties.Identify potential schedule conflicts in advance and Coordinate rescheduling when required.Provide timely reminders regarding important meetings, appointments, deadlines, and commitments.3. Communication & Stakeholder CoordinationMaintain professional communication with internal and external stakeholders on behalf of or as instructed by the CEO.Coordinate follow-ups through phone calls, WhatsApp/messages, email, and other appropriate communication channels.Coordinate meetings, appointments, and other communications as directed by the CEO.Ensure important messages, requests, and updates are promptly brought to the CEO’s attention.4. Visa, Travel & Related CoordinationCoordinate the CEO’s visa applications, renewals, and related documentation.Liaise and follow up with embassies, visa centers, travel agencies, and other relevant parties.Maintain records and track the validity and expiry dates of passports, visas, and other travel-related documents.Coordinate travel documentation and related arrangements as required.5. School-Related CoordinationTrack and coordinate timely payment of school tuition fees and other designated school-related expenses for the CEO’s children.Maintain payment deadlines and relevant receipts or records.Handle necessary school-related administrative Coordination as instructed by the CEO.6. Household Grocery & Essential Supplies CoordinationCoordinate the timely availability of regular groceries and essential household supplies for the CEO’s residence.Maintain a simple tracking system for household requirements, grocery lists, purchases, and replenishment.Coordinate purchasing through the household guard, support staff, or other designated persons when physical purchase by the PA is not required.Monitor consumption and initiate replenishment before essential items run out.7. General Administrative SupportProvide day-to-day administrative and Coordination support to the CEO as required.Maintain a high level of confidentiality, professionalism, organization, and attention to detail while handling personal and official matters.Perform other relevant duties and assignments entrusted by the CEO from time to time.Educational RequirementsBachelor/HonorsSkills Required: Personal SecretaryExperience Requirements5 to 7 year(s)The applicants should have experience in the following business area(s):Group of CompaniesAdditional RequirementsCandidates with a Bangladesh Armed Forces background, are encouraged to apply.Strong ownership, follow-up and task completion ability.Highly organized with excellent time, calendar and deadline management skills.High level of integrity, confidentiality, discretion and trustworthiness.Proactive, responsible and solution-oriented mindset.Strong communication and Coordination skills in both Bangla and English.Good attention to detail and ability to manage multiple priorities.Proficiency in MS Office/Google Workspace, email and digital calendars.Willingness to handle both official and assigned personal/family Coordination responsibilities.Ability to handle sensitive business, financial, personal and family information with strict confidentiality.Job LocationDhaka (Kuril)