Personal Assistant to Director
Varun Gupta AI Consultant · Chandigarh, India
Apply & track with Apply EdgePersonal Assistant / Executive Assistant to Director
Ltd.
Executive AssistanceManage the Director's day-to-day schedule and priorities.Maintain and manage the Director's calendar.Schedule, reschedule and coordinate business and personal appointments as required.Organize meetings with clients, CEOs, business owners, senior executives, vendors and other stakeholders.Prepare meeting schedules, agendas, documents and briefing material.Maintain a list of important commitments, deadlines and follow-ups.Remind the Director about important meetings, calls, deadlines and pending activities.Ensure that important tasks and commitments are followed through.2. Business Calls & CommunicationMake and receive business calls on behalf of the Director.Communicate confidently with clients, prospects, CEOs, business owners, vendors and senior professionals.Handle initial communication and coordinate appointments.Follow up with clients and business contacts.Draft professional emails, WhatsApp messages, invitations and follow-ups.Screen calls and prioritize important communication.Maintain professional communication and confidentiality at all times.3. Meeting & Business CoordinationCoordinate internal and external meetings.Communicate with different departments and ensure required information is available before meetings.Prepare presentations, documents, reports and meeting notes when required.Record important action points and follow up with responsible team members.Track pending activities and provide updates to the Director.Coordinate with clients, vendors, partners and internal teams on behalf of the Director.4. Travel ManagementPlan and coordinate domestic and international business travel when required.Book flights, hotels, transportation and other travel arrangements.Prepare complete travel itineraries.Coordinate meetings and appointments during business trips.Manage last-minute changes in travel schedules.Maintain travel-related documents and information.Assist with conferences, exhibitions, seminars and business events.5. Social Media Management The candidate must have practical knowledge of professional social media management.Responsibilities include:Manage and coordinate the Director's professional social media presence.Handle platforms such as LinkedIn, YouTube, Instagram, Facebook and WhatsApp Business.Draft professional LinkedIn posts and social media content.Schedule and publish posts.Maintain a basic social media content calendar.Coordinate content related to AI, technology, business, leadership and company activities.Monitor basic engagement and performance.Maintain consistency in professional branding and communication.Coordinate with designers, video editors and external agencies whenever required.6. Photo & Graphic Editing The candidate should have practical knowledge of basic graphic design and photo editing.Knowledge of tools such as Canva, Photoshop or similar applications will be expected.Responsibilities may include:Creating LinkedIn creatives.Designing basic business posters.Creating YouTube thumbnails.Editing photographs.Resizing creatives for different social media platforms.Adding text, logos and branding elements.Preparing simple promotional creatives and presentations.7. Video Editing The candidate should have basic practical knowledge of video editing.Responsibilities may include:Editing short videos, Reels and YouTube Shorts.Trimming and joining video clips.Adding captions and basic transitions.Adding logos, text and branding.Preparing videos in different formats for LinkedIn, YouTube, Instagram and Facebook.Creating simple promotional and business videos.Coordinating with professional video editors for advanced projects.Knowledge of CapCut, VN, Premiere Pro, Filmora or similar tools will be an advantage.8. Business Follow-UpFollow up with prospects, clients, vendors and business partners.Maintain follow-up records.Track important business discussions and commitments.Ensure that agreed actions are completed on time.Coordinate with internal teams for status updates.Escalate important or delayed matters to the Director.9. Documentation & AdministrationMaintain important documents and records.Organize emails, files, contacts and correspondence.Prepare basic reports and presentations.Maintain contact databases.Handle confidential business information responsibly.Coordinate with HR, accounts, IT, sales and other departments when required.Manage other executive-level administrative activities.Candidate ProfileWe are looking for someone with a strong, confident and professional personality.The candidate should be:Smart and presentable.Highly confident.Excellent in spoken and written English.Comfortable speaking with senior executives and business owners.Proactive and self-driven.Highly organized.Good at multitasking.Strong in follow-up.Comfortable making business calls independently.Able to work under pressure.Quick to understand new situations.Good at problem-solving.Professional and trustworthy.Discreet with confidential information.Flexible with meetings and business travel.Comfortable working independently with minimal supervision.Most Important QualityWe are looking for someone who takes ownership.The right candidate should be able to identify what needs to be done, communicate with the relevant person, follow up and ensure completion.The role requires execution, not just administration.Mandatory SkillsThe candidate should have:Excellent English communication.Strong interpersonal and communication skills.Professional and confident personality.Business calling experience.Professional email writing.Calendar and meeting management.Travel planning and coordination.Strong follow-up skills.MS Office / Google Workspace.LinkedIn knowledge.YouTube knowledge.Instagram/Facebook knowledge.WhatsApp Business knowledge.Social media management experience.Basic photo editing.Basic graphic design.Basic video editing.Canva or similar design tool knowledge.Preferred QualificationsGraduate in any discipline.MBA/PGDM or relevant qualification will be an advantage.3–8 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, Business Coordinator or similar role.Previous experience supporting a Director, CEO, Founder or senior executive will be preferred.Experience in an IT/technology company will be an advantage.Experience handling social media for a senior executive or company will be an advantage.What We Expect From This RoleThe successful candidate should gradually be able to independently manage:Calendar → Calls → Emails → Meetings → Follow-ups → Travel → Business Coordination → Social Media → Photos → Videos → Executive AdministrationThe Director should be able to rely on the candidate to ensure that important communication, meetings, follow-ups and commitments do not get missed.Personality RequirementsThis role is not suitable for someone who is uncomfortable making calls, communicating with senior people or taking independent responsibility.We are looking for someone who is:Confident + Smart + Professional + Proactive + Organized + Tech-Savvy + Strong CommunicatorThe candidate should be comfortable representing the Director professionally when communicating with clients, business leaders, vendors and other stakeholders.Practical Selection ProcessCandidates may be asked to complete a short practical assessment involving:Drafting a professional business email.Making a mock business call.Preparing a meeting schedule.Creating a simple LinkedIn post.Designing a basic Canva social media creative.Editing a short video/Reel.Preparing a simple travel itinerary.Handling a mock situation involving multiple urgent tasks.This will help us evaluate communication, confidence, creativity, organization and execution ability rather than relying only on the CV.Salary & BenefitsSalary: Competitive and based on experience, skills and overall suitability.Additional benefits may include opportunities to work directly with senior management, exposure to technology and AI projects, business networking and professional growth.How to ApplyInterested candidates can share their updated CV along with examples of social media, graphic design, photo/video editing or other relevant work.Candidates should mention:Current locationTotal experienceCurrent salaryExpected salaryNotice periodExperience as PA/EA/Executive AssistantSocial media experiencePhoto/video editing skillsSoftware/tools they knowWillingness to travel, if requiredJSR Technologies Pvt. Ltd. — ChandigarhWe are looking for a person who can become a trusted extension of the Director—not simply an administrative assistant.