Personal Assistant to Director

Title: PA to Director

Location: Battersea, London Working Hours: Monday to Friday, 9:00am – 5:30pm Working Arrangement: Fully office-basedSalary: £50,000 per annumRole OverviewWe are seeking a highly organised, proactive and reliable Personal Assistant to provide day-to-day support to management within a busy estate and auction house based in Battersea.The role will involve managing administrative responsibilities, coordinating diaries and appointments, handling correspondence and ensuring the smooth running of daily operations.

A key part of the position will also be coordinating the setup and preparation of a new office ahead of its planned opening in 2027, ensuring everything is organised, ordered and ready for business.Key Responsibilities1. Personal Assistant Duties

• Provide day-to-day PA and administrative support to management.
• Manage diaries, schedule meetings and coordinate appointments.
• Handle emails, telephone calls and correspondence.
• Prepare documents, reports and other business-related paperwork.
• Organise meetings and maintain accurate records and filing systems.
• Manage deadlines, prioritise tasks and ensure actions are followed up.
• Handle confidential information with discretion and professionalism.
• Liaise with clients, suppliers and other business contacts as required.
• Assist with general administrative duties to support the smooth running of the business.2. New Office Opening & Setup – 2027A key responsibility will be to coordinate the preparation and setup of a new office, ensuring everything is in place ahead of the planned 2027 opening.Responsibilities will include:
• Organising and coordinating the full office setup in preparation for opening.
• Creating and managing a checklist and timeline to ensure all requirements are completed on time.
• Sourcing and ordering office furniture, equipment, IT equipment, stationery and general supplies.
• Liaising with suppliers, contractors and service providers regarding orders, deliveries and installations.
• Coordinating the setup of internet, telephone systems, utilities and other essential services.
• Ensuring computers, printers, desks, chairs and other equipment are ordered, delivered and ready for use.
• Arranging office signage, branding and any required printed materials.
• Keeping track of orders, invoices, costs and delivery schedules.
• Ensuring the office is clean, organised, fully equipped and ready for staff to begin working.
• Monitoring progress and resolving any issues or delays ahead of the opening date.
• Keeping management updated on progress and ensuring all outstanding tasks are completed before launch.Skills & Experience
• Previous experience in a PA or administrative role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, Outlook and general office systems.
• Excellent attention to detail and the ability to manage multiple priorities.
• A proactive approach with the ability to work independently and use initiative.
• Experience coordinating suppliers, placing orders and managing administrative projects.
• A professional, discreet and dependable manner.
• Experience in property, estate agencies or auction houses would be advantageous.
• Previous experience with an office opening, relocation or setup would be beneficial.The ideal candidate will be organised, resourceful, trustworthy and practical, with the ability to take ownership of tasks from start to finish. They should be comfortable working in a busy office environment, anticipating requirements and ensuring that nothing is overlooked, particularly in the lead-up to the new office opening. They must be proactive and confident in making decisions, using their initiative and exercising sound judgement without the need for constant direction. We are looking for someone who will take control of relevant systems, processes and areas of the business, identifying what needs to be done and taking responsibility for ensuring it happens. They should be able to think independently, solve problems, identify opportunities for improvement and implement practical solutions to help the business run efficiently. The successful candidate will have a strong sense of accountability, be comfortable managing multiple responsibilities independently and see tasks through to completion. They should be willing to take the lead where appropriate, establish effective ways of working and play an active role in the wider running of the business, while understanding when to seek management input or approval. Above all, we are looking for someone dependable who can be trusted to take ownership, keep things moving forward and make a positive contribution to the ongoing development of the business.