Personal Assistant to Managing Director

WE’RE HIRING | PERSONAL ASSISTANT TO THE CEO – OPERATIONS & ADMIN SUPPORT | REAL ESTATEHogar Properties is looking for a highly organized, proactive, polished and trustworthy Personal Assistant to the CEO – Operations & Admin Support to provide comprehensive executive, administrative and operational assistance in a fast-paced real estate environment.Position: Personal Assistant to the CEO – Operations & Admin SupportIndustry: Real Estate

Location: Dubai

Employment Type: Full-TimeSalary: Up to AED 8,000 per month, depending on experience and qualificationsJoining: Immediate joiners preferredLanguage: English speaker

Key Responsibilities

• Provide high-level personal, executive, administrative and operational support to the CEO
• Manage the CEO’s daily schedule, appointments, meetings and calendar
• Coordinate internal and external meetings and ensure timely follow-ups
• Manage emails, correspondence, communications and follow-ups on behalf of the CEO
• Coordinate with clients, business partners, senior management and external stakeholders
• Support the CEO with day-to-day business operations and administrative requirements
• Follow up with different departments to ensure tasks are completed within deadlines
• Prepare reports, presentations, documents, minutes and executive materials
• Maintain organized records, documents and business information
• Coordinate travel arrangements, itineraries, hotel bookings and business meetings when required
• Handle confidential business and personal information with complete discretion
• Assist in coordinating office administration and operational requirements
• Monitor pending tasks and provide regular updates to the CEO
• Assist with preparation and organization of contracts, reports and other business documents
• Coordinate with external service providers, vendors and business partners when required
• Support the CEO in coordinating activities related to real estate transactions and business development
• Assist in ensuring smooth day-to-day administrative and operational functioning of the office
• Anticipate the CEO’s requirements and proactively address administrative and operational needs
• Perform other executive, administrative and operational duties assigned by the CEORequirements:
• Proven experience as a Personal Assistant, Executive Assistant or Executive Secretary, preferably supporting a CEO, Managing Director or senior executive
• Previous experience in real estate will be an advantage
• English speaker with excellent verbal and written communication skills
• Strong organizational, multitasking and time-management abilities
• Excellent calendar, appointment and meeting management skills
• Proficiency in Microsoft Office, including Word, Excel and PowerPoint
• Strong email, documentation and business correspondence skills
• Professional, polished and confident communication style
• Highly discreet and trustworthy when handling confidential information
• Strong administrative and operational coordination skills
• Ability to work independently with minimal supervision
• Proactive, solution-oriented and detail-oriented approach
• Excellent follow-up skills and ability to manage multiple priorities
• Ability to work effectively in a fast-paced and demanding executive environment
• Immediate joiners will be given preferenceThe Ideal Candidate:We are looking for someone who can go beyond traditional administrative support and become a trusted support partner to the CEO, ensuring that executive activities, office administration and day-to-day operations are organized and executed efficiently.The ideal candidate should be mature, reliable, highly organized, proactive, discreet and confident when dealing with senior executives, clients, high-net-worth individuals and business partners.How to Apply:Interested candidates are invited to send their updated CV to:hr@hogarproperties.com