Personal Assistant to the Executive Team

Personal Assistant to the Executive TeamRoboShadow | Shenfield, Essex

Location: Able to come into our Shenfield office when neededHours: Ideally full time, with flexibility for the right candidateWorking pattern: Support across five days per week, with working hours open to discussionDriving: A full driving licence and access to a car are essentialAre you quick-thinking, organised and good at getting things done?

Would you like to build your career working closely with the leadership team of a growing tech company?We’re looking for a bright, proactive Personal Assistant to help our executive team keep on top of busy working lives and personal commitments.You don’t need years of PA or EA experience. You might be starting your career, looking for your next step or moving into a different kind of role. What matters most is that you learn quickly, use good judgement and follow things through.You’ll get exposure to how a tech business operates, work directly with senior leaders and have opportunities to take on more responsibility as your confidence and skills grow.Working hours and flexibilityWe envisage this as a full-time role, but we’re happy to discuss reduced hours or a flexible working pattern for the right person, including fitting work around school hours, childcare or other commitments.What matters is that you can provide reliable support across at least five days per week, communicate clearly about your availability and keep tasks moving.What you’ll be doingThis is a varied, hands-on role covering business support and personal admin. You’ll help with:

• Managing diaries, arranging meetings and keeping schedules organised.
• Booking travel, accommodation, appointments and events.
• Supporting inbox management, drafting messages and chasing responses.
• Keeping track of tasks, deadlines, reminders and follow-ups.
• Preparing documents, researching options and organising information.
• Handling personal bookings, errands and day-to-day admin.
• Using AI tools, apps and systems to make everyday tasks easier.
• Spotting things that need attention and taking action before they become problems.Some days will involve straightforward admin. Others will mean working out how to solve something you haven’t come across before. You should enjoy both.What we’re looking forYou’ll be a good fit if you:
• Think quickly and pick things up fast. You can understand a request, ask useful questions and work out the next steps.
• Take initiative. You notice what needs doing and keep things moving without needing constant instructions.
• Stay organised. You can manage several priorities while keeping track of the small details.
• Use good judgement. You know when to act independently and when to check.
• Communicate clearly. You’re comfortable writing messages, making calls and dealing with different people.
• Are resourceful. You can research, compare options and use tools such as Google and ChatGPT sensibly.
• Follow through. You take ownership and make sure tasks are completed properly.
• Handle information discreetly. You’re trustworthy and comfortable supporting confidential business and personal matters.
• Move quickly while staying accurate. You can respond promptly without overlooking important details.
• Want to learn. You’re curious about technology, business and developing your skills.
• Can drive. You hold a full driving licence, have access to a car and can travel to Shenfield or carry out errands when needed.Previous experience in admin, customer service, coordination or a support role could be useful, but it isn’t essential. We’re interested in how you think, how you work and what you could grow into.What you can expectA role with variety, trust and responsibility, working closely with a busy executive team. We’ll teach you our systems and ways of working, and you’ll have room to develop as you become more confident.You’ll need to be comfortable supporting both professional and personal matters, from arranging a business meeting to sorting a personal booking.Very occasional weekend support may be needed for a small urgent task. This would be discussed clearly and is not an expectation of constant availability.How to applyPlease send:
• Your CV.
• A short Loom video, or similar, of 1–3 minutes, explaining why this role interests you and why you’d be a good fit.
• An example of a time you organised something, solved a problem or took initiative. This could be from work, education, volunteering or everyday life.We use the short video in place of a first-round interview. If you need an alternative application format, please let us know.Send your application to liz@roboshadow.com.