Personal Secretary

Company Description Constructiv Group is a professional services organization focused on delivering high-quality solutions and support to clients across various industries. The company values efficiency, reliability, and strong communication in all internal and external interactions. Team members are encouraged to take initiative, manage responsibilities independently, and contribute to streamlined operations. Constructiv Group supports remote collaboration and aims to create a respectful, inclusive work environment where all employees can succeed.Role Description The Personal Secretary at Constructiv Group is a full-time remote role responsible for providing comprehensive administrative and organizational support to designated leaders. Day-to-day tasks include managing calendars, scheduling meetings, coordinating travel, and organizing virtual and in-person appointments. The role involves drafting and formatting correspondence, preparing documents, maintaining digital files, and handling confidential information with discretion. The Personal Secretary will respond to emails and calls, track follow-ups, support basic report preparation, and ensure smooth communication between leadership, internal teams, and external stakeholders. This position requires consistent availability during agreed working hours and a proactive approach to anticipating needs and resolving administrative issues.Qualifications Strong Personal Assistance skills, including calendar management, travel coordination, and task prioritization.Solid Clerical Skills such as document preparation, data entry, filing, and record keeping.Experience in Executive Administrative Assistance, supporting senior leaders with confidential and time-sensitive matters.Effective Communication abilities, including clear written and verbal communication and professional email and phone etiquette.Proven Administrative Assistance experience, coordinating meetings, managing schedules, and supporting daily operations.Proficiency with productivity tools (e.g., MS Office or Google Workspace, online calendars, video conferencing platforms).Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines remotely.Ability to work independently with minimal supervision, demonstrating reliability and accountability in a remote environment.Prior experience in a personal or executive assistant role is preferred; relevant training or education in business administration or a related field is beneficial.