Personal Secretary to Businessman

Job Description

Personal Secretary to Businessman

Location: Bangalore, Karnataka Job Type: Full-Time (may require travel and extended hours) Reports To: Director/Business OwnerAbout the RoleWe are looking for a dedicated and highly organized Personal Secretary to provide comprehensive administrative and personal support to a businessman based in Bangalore.

This role requires someone who can manage a fast-paced schedule, coordinate travel (including accompanying travel), and act as the primary point of coordination for all meetings and appointments.Key ResponsibilitiesCalendar & Meeting ManagementManage and maintain the businessman's daily, weekly, and monthly calendarSchedule, confirm, and reschedule meetings, appointments, and callsPrioritize and resolve scheduling conflictsPrepare meeting agendas, briefing notes, and follow-up action itemsCoordinate with internal teams, clients, and external stakeholders for meeting logisticsTravel CoordinationPlan and book domestic and international travel (flights, hotels, visas, car rentals)Accompany the businessman on business trips as requiredManage itineraries and ensure smooth, on-time travel arrangementsHandle last-minute travel changes and contingenciesManage travel-related expenses and reconciliationAdministrative & Personal SupportScreen and manage calls, emails, and correspondenceDraft letters, presentations, reports, and other documentsMaintain confidential files and recordsLiaise with family members, household staff, or personal contacts as neededHandle personal errands and appointments as requiredManage expense reports and reimbursementsCoordination & LiaisonAct as a bridge between the businessman and internal/external stakeholdersCoordinate with drivers, office staff, and vendorsMaintain strict confidentiality of business and personal mattersRequirementsEducation: Bachelor's degree (any discipline); MBA or diploma in secretarial practice preferredExperience: 2–8 years as a Personal Secretary/Executive Assistant to senior management or business ownersSkills:Excellent verbal and written communication (English + Kannada/Hindi preferred)Strong organizational and multitasking abilitiesProficiency in MS Office (Word, Excel, PowerPoint, Outlook)Familiarity with travel booking platforms and expense toolsAbility to work under pressure and adapt to a dynamic scheduleHigh discretion and integrity in handling confidential informationOther Requirements:Willingness to travel extensively, including at short noticeFlexible with working hours (may include evenings/weekends)Valid passport (mandatory); own vehicle preferredBased in or willing to relocate to BangalorePreferred AttributesPrior experience supporting a business owner/promoter (not just corporate EA experience)Calm, presentable, and professional demeanorTrustworthy and loyal, with a long-term commitment mindset